Purchasing Specialist II

JOB SUMMARY

Reporting directly to a Purchasing Manager, responsible for performing intermediate purchasing tasks that support the daily operations of the Williamson County Purchasing Department.

EXAMPLES OF WORK PERFORMED

* Assures that anticipated expenditures are legal/properly authorized and best value is achieved for purchases prior to encumbering funds

* Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods

* Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities

* Prepares and administers invitation for bid process by performing research and review and revision of specifications provided by end-users

* Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court

* Processes requisitions and approvals of purchase orders up to $50,000

* Researches, reviews, and assists in the development of contracts, and prepares for agenda item placement

* Serves as primary contact for internal and external customers on solicitations and purchase agreements during the solicitation process

* Reviews and collects supporting documentation for requisition approval processing

* Collaborates with legal department and county Budget/Auditor offices to ensure expenditures are properly authorized

* Coordinates and schedules procurement card distribution appointments

* Performs quality control of various documents and ensures they meet purchasing policies and compliance implemented by federal, state, and local laws

* Reviews and processes asset transfer and disposal requests and prepares asset sales agreements for Commissioners Court agenda placement

* Prepares monthly asset reporting for Commissioners Court agenda placement

* Coordinates annual asset audit

* Maintains all electronic and physical purchasing files

* Provides customer service to customers and staff via telephone, email or in person

* Attends all meetings and trainings, as required

* Performs special duties as assigned

ORGANIZATION RELATIONSHIPS

* Reports directly to - Purchasing Manager

* Direct Reports - No

PHYSICAL DEMANDS

* Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

* Position involves safely operating a motor vehicle

ENVIRONMENTAL FACTORS

* Work is primarily indoors in an air-conditioned environment

* Travel between work sites, as required

IRREGULAR HOURS

* Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required

* May be deemed essential personnel in the event of an emergency

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

* High school diploma or equivalent and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience

* Knowledge of local, state, and federal government finance practices

* Working knowledge of Microsoft Office Suite

LICENSES AND CERTIFICATIONS

Required within thirty (30) days of employment

* Valid Texas driver's license

PREFERRED QUALIFICATIONS

* Associate degree in a related field

* Two (2) year of public purchasing experience in a government capacity

* Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle

* Proficient data entry skills with the ability to type up to 55 words per minute

* National Purchasing Association Certification

EMPLOYMENT TESTING

Employment is contingent on passing any post-offer pre-employment screening as listed below:

* Criminal background check:
Yes

* Motor Vehicle Record check:
Yes

* Drug screening:
No

* Physical exam:
No

* Psychological exam:
No

* Additional: N/A

SUPPLEMENTAL INFORMATION

A Williamson County online application (resumes alone are not…