Deputy District Clerk: e-File

Reporting directly to Chief Deputy Clerk or District Clerk, responsible for performing daily clerical operations for the Williamson County District Clerk’s Office.

• Performs detailed legal procedures associated with the receipt, review, processing and maintenance of court documents and case files
• Provides customer service to internal and external customers
• Collects payments for court costs and manages front counter till
• Collaborates with attorneys, departments, and litigation parties for necessary documents
• Provides customer service and directs incoming calls, faxes, and mail
• Copies, files, and audits invoices
• Performs extensive data entry and maintains database
• Utilizes legal reference materials to perform research related to current laws and procedures
• Processes court-related documents
• Maintains responsibility for the dismissal docket for District and County Courts
• Assists with daily and monthly reports
• Attends court, as necessary
• Cross-trains for departmental coverage of specialized duty assignments
• Maintains knowledge of Code of Criminal Procedure, Rules of Civil Procedure, Family Code, Local Government Code, Texas Property Code and the Texas Legislature
• Attends all meetings and trainings, as required
• Performs special duties as assigned

• Opens and processes all incoming and outgoing mail
• Files, stamps, and processes all documents in clerk queue
• Collects information and responds to inquiries regarding cases, petitions, and other court filings
• Serves as department switchboard and directs incoming calls to appropriate department or clerk division
• Reviews and processes eFile queue; files pleadings per JCIT standards approved by the Supreme Court of Texas
• Interacts with various state, county, local and private agencies

• Reports directly to –Chief Deputy District Clerk or District Clerk
• Direct Reports – No

• Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying

• Work is primarily indoors in an air‑conditioned environment

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

• High School Diploma or equivalent
• One (1) year of clerical experience in a professional office environment, including cash handling and customer service
• Working knowledge of Microsoft Office Suite

• Valid Texas driver’s license

• Three (3) years of clerical experience
• Three (3) years of cash handling experience
• Prior experience working in a legal or government capacity
• Prior experience in e‑Filing Process
• Bilingual in Spanish
• Extensive experience in Microsoft applications

• Criminal background check:
  Yes
• Motor Vehicle Record check:
  No
• Drug screening:
  No
• Physical exam:
  No
• Psychological exam:
  No
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone  or visit our website co.org/hr.

Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Williamson County is a tobacco free workplace. The use of tobacco and non-tobacco products such as vapor, e‑cigarettes and the use of chewing tobacco or like products is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.