Operations & Prospect Development Coordinator

Operations & Prospect Development Coordinator

Opened: 01/07/26
Closed:
When Filled

About Us:

Located in Georgetown, Texas, Southwestern University is an independent, four-year undergraduate institution offers a top-ranked integrated arts and sciences curriculum that incorporates the humanities, fine arts, social sciences, and natural sciences.

At Southwestern University, we are committed to fostering an environment where every individual feels respected, valued, and empowered. We believe that a thriving community is built on the strength of varying perspectives and experiences, and we strive to create an atmosphere of mutual respect and understanding. Our actions are guided by a commitment to fairness, openness, and the belief that our differences are what make us stronger as a whole.

Position Overview:

Southwestern University has an immediate opening for an Operations & Prospect Development Coordinator. This position will report to the Director of Advancement Services and Prospect Management. This position is responsible for overall data integration, updates, integrity, and audits in Raiser’s Edge for University Relations, as well as assisting in gift account maintenance and Prospect Development projects. This is a full-time, 12-month, non-exempt position eligible for our comprehensive benefits program.

• Perform data entry, including manual edits and coordination of batch data updates, including parent, employment, alumni, foundation, and corporation updates, National Change of Address (NCOA), obituaries, relationship connections, and Major Donor statuses and capacities.
• Assist the Assistant Director of Prospect Development & Strategy in creating biographical profiles and related materials for presidential and University Relations events.
• Assist in the processing and tracking of all donations/pledges to the University daily.
• Produce reports about individual donors, giving histories, campaign reports, and fiscal year-to-date summaries.
• Produce appropriate pledge reminders in collaboration with University Relations (Development) staff.
• Create new accounts in the database software.
• Work with Advancement Services and IT on updating the database fields for streamlining processes and reporting.
• Work on basic list and reporting requests and data sharing for University Relations using the Advancement database and Informer.

Additional Duties:

• Support the Assistant Director of Prospect Development & Strategy in updating data for the annual screening project for newly admitted parents.
• Assist the Assistant Director of Prospect Development & Strategy with maintaining data integrity of the vendor screening service.
• Provide assistance to University Relations by staffing various on-campus events, including but not limited to Homecoming and Parents Weekend
• Perform gift entry and receipting, along with the Advancement Services Coordinator
• Crosstrain with Advancement Services Coordinator.

Minimum Qualifications:

• College diploma or equivalent.
• 1+ year of office/clerical experience.
• Excellent computer skills utilizing software such as Microsoft Word and Excel, email software, and internet search engines.
• Ability to quickly learn institutionally specific computer software such as Colleague Advancement and Informer.
• Ability to understand and manipulate data from many different data sources.
• Possess basic spelling, grammar, punctuation, proofreading, and drafting skills.
• Ability to work both independently and as a member of a team.
• Ability to establish, maintain, and accurately file alphabetically and numerically.
• Ability to read, understand, and follow written and verbal instructions.
• Ability to work with strict deadlines.
• Excellent oral, written, and interpersonal communication skills.
• Commitment to providing outstanding customer service, including outstanding telephone etiquette and listening skills.
• Excellent organizational skills and the ability to handle multiple tasks with high levels of concentration and accuracy as well as meticulous attention to detail.
• Flexibility regarding changing priorities.
• Excellent conflict resolution skills and an astute problem-solving ability.
• Possess the applications of tact, diplomacy, sensitivity, and…