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Head, HQ Facility and Workplace Management

Job in Genf, Geneva, Switzerland
Listing for: tendersglobal
Full Time position
Listed on 2025-12-03
Job specializations:
  • Management
    Administrative Management, Operations Manager
Salary/Wage Range or Industry Benchmark: 125000 - 150000 CHF Yearly CHF 125000.00 150000.00 YEAR
Job Description & How to Apply Below
Location: Genf

Position description

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture atIOM workplace culture  International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  • Internal candidates
  • Candidates from the following non-represented member states:
  • Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Federated States of Micronesia, Guinea-Bissau, Holy See, Iceland, Kiribati, Lao People’s Democratic Republic, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu.

    Context:

    Under the overall supervision of the Comptroller and Director of the Financial and Administrative Management Department, and direct supervision of the Head of the Facility Management Unit, the Head, HQ Facility and Workplace Management is responsible for ensuring the effective operation, efficiency, and safety of the IOM office premises in Geneva. The incumbent will oversee day-to-day facility management, maintain compliance with safety and sustainability standards, and optimize workplace arrangements in line with IOM’s organizational objectives.

    This role is central to sustaining a safe, productive, and cost-effective working environment through strategic planning, preventive maintenance, and infrastructure enhancements.

    Responsibilities

  • Ensure the safe and continuous operation of the IOM HQ building, develop, implement, and periodically revise preventive maintenance schedules in consultation with senior management and technical contractors to proactively minimize facility downtime, maximize asset lifespan and assure compliance with regulations and norms.
  • Manage office and parking space allocation and utilisation at HQ, oversee office space allocation and utilization, including recommending workspace policies updates, workstation modifications, coordinating seamless office relocations, and ensuring optimal space planning aligned with evolving organizational priorities.
  • Oversee storage space allocation and utilization, including archives and records management for Headquarters, ensuring that storage space is used efficiently and safely.
  • Monitor and administer energy and utilities consumption; waste reduction, recycling and other environmental sustainability programs, generate regular reports on usage, cost trends, and compliance with regulatory requirements; recommend and support implementation of efficiency measures.
  • Maintain a centralized and up-to-date database of HQ contracts and vendor information related to facility services (e.g., cleaning, waste disposal, gas supply, maintenance); track key contract milestones such as renewal dates, performance reviews, and compliance obligations
  • Supervise and evaluate the performance of third-party providers for cleaning, hygiene, food and beverages, and building management and maintenance services; manage procurement and maintenance of furniture and fittings; review and monitor lease and contract agreements associated with the Headquarters infrastructure, escalating issues as necessary.
  • Enhance fire safety preparedness of the HQ infrastructure by coordinating comprehensive fire prevention programs, scheduling and documenting regular evacuation…
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