Corporate Secretary

We are seeking an experienced and academically strong Corporate Secretary with a solid legal background to support the firm’s governance, strategic initiatives, and operational legal workflows. This role requires a proactive, discreet, and highly organized professional capable of managing complex corporate matters, HR processes, sensitive transactions, litigation oversight, and relationships with external legal advisors. The Corporate Secretary will play a central role in ensuring regulatory compliance, corporate continuity, and strategic alignment across the organization.

• Maintain and update corporate records, statutory registers, and governance documentation
• Prepare board and committee meeting materials; draft agendas, minutes, resolutions, and formal communications
• Ensure the company’s compliance with applicable laws, regulations, and reporting obligations
• Advise management and shareholders on corporate governance best practices

• Manage the coordination and follow-up of litigation cases in collaboration with external counsel
• Draft, review, and negotiate legal documents, contracts, and internal policies
• Conduct legal research to support decision-making, strategy, and risk assessment
• Oversee regulatory filings, registrations, and compliance-related submissions

• Support and coordinate restructuring initiatives, reorganizations, mergers or acquisitions, and entity changes
• Provide strategic input on corporate structure, risk management, and business planning
• Prepare detailed memos, reports, and recommendations for senior leadership

• Manage and oversee important transfers, agreements, and corporate transactions
• Ensure proper documentation, execution, and compliance for high-impact transfers and financial operations
• Liaise with notaries, auditors, fiduciaries, and external legal teams

• Oversee HR administration, including employment contracts, onboarding/offboarding, and internal policies
• Ensure legal compliance of HR practices and support management on sensitive HR matters
• Maintain strict confidentiality on all personnel issues

• Act as the primary point of contact for external lawyers, auditors, and regulatory authorities
• Manage legal budgets, invoices, and coordination with outside counsel

• Master of Laws (LL.M.) or equivalent advanced legal degree
• Minimum of 5–7 years of experience in a corporate secretary, legal counsel, or governance-focused role
• Proven experience within an international, regulated, or complex corporate environment
• Strong knowledge of corporate law, corporate governance, HR legal frameworks, and transactional processes
• Excellent drafting, analytical, and legal research skills
• Ability to manage multiple priorities while maintaining accuracy, confidentiality, and professional judgment
• Strong communication skills in English and French;
• Demonstrated professionalism, integrity, and discretion