Procurement intern

We are looking for passionate candidates ready to contribute to our humanitarian mission.

Below, you will find the job details and the qualifications we are looking for.

This internship is part of an academic training program, a professional training program, or a socio-professional integration program, and must comply with the conditions set by the Employment Market Supervisory Council (CSME). The duration of the internship, as defined by the tripartite agreement, is 6 to 12 months at 100%

Do your qualifications and experience not exactly match all requirements of the job?

At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF's social mission and create better outcomes for our patients and the communities we work with.

We understand that some people may hesitate to apply for employment if they don't meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification.

We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.

MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.

Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).

Procurement is part of the Supply Chain Unit of the Operational Centre of MSF in Geneva. It is responsible for providing support to the various departments of the Geneva / Zurich HQ in the realization of their purchases of goods and services, from the expression of their needs to the contract finalization with the selected suppliers. You will also provide support to the field missions during market assessments activities as well as for the supply of goods purchased from the HQ in Geneva for the field.

• Assisting the Procurement Referent.
• Managing the archiving of HQ contracts and follow up on existing contract
• Managing the e-signature flow for the supplier contract
• Analysing the purchasing volume / data.
• Managing of certain purchasing files/project in collaboration with the stakeholders.
• Requesting some quotation & negotiating with providers.
• Working with MSF’s suppliers and internal stakeholders, ensuring satisfactory service.
• Delivering actionable reports and analysis.
• Handling incoming issues, monitor status and drive resolutions.
• Working on any ad hoc projects according to the current workload.
• Taking minutes of departmental meetings
• Continuously update the contracts negotiated at Headquarters level in the contracts management system.
• As part of the purchasing volume / data analysis, you will:
  • Analyse expenses to determine purchasing stakes,
  • Identify spend analyses by department and supplier
  • Build a spend report for the procurement referent
• Provide support to the different Stakeholders in preparing and managing some RFP/RFQ within the HQ. For each purchasing file, the procurement intern will provide some support by coordinating the procurement process with all stakeholders including:
  • Accompany the specifying departments in the need’s analysis: volumes, technical specifications and selection criteria,
  • Accompany specifying departments in the sourcing of potential suppliers,
  • Participate in selecting the most relevant supplier based on pre-established selection criteria.
• Support the implementation of the HQ Procurement Procedure and prepare some materials (information, training, supports, templates....)

• Have a…