Senior Administrative Associate; Office of Internal Oversight; OIO; GS

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration. Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first‑tier candidates are considered before those of qualified and eligible second‑tier candidates in the selection process.

For the purpose of this vacancy, internal candidates are considered first‑tier candidates.

The Office of Internal Oversight Services (OIO) reports to the Director General and is responsible for internal audit, investigations, advisory, and evaluations services to IOM. The Office provides the Director General with independent, objective assurance and systematic review and advice, to add value to and improve the design, delivery and operations of IOM's strategies, programmes and projects. OIO also provides, at the Administration’s request, consulting and advisory services on organisational issues and policies, and conducts independent reviews.

This position, located in the OIO Directorate and reporting to the Director, provides essential administrative support to the Director covering a wide range of administrative actions across various functions, coordinating logistics for meetings, handling sensitive correspondence, managing the Director’s schedule, and supporting the efficient operation of the office through continuous process improvements and effective communication. Under the direct supervision of the Director, Office of Internal Oversight, the Senior Administrative Associate will provide comprehensive executive, administrative, and logistical support, facilitating smooth office operations, effective workflow coordination, and the efficient handling of sensitive correspondence and processes.

• Executive and Administrative Support:
  Provide comprehensive administrative support to the Director, including coordinating and managing the Director’s schedule; screening and prioritising appointment requests; arranging meetings; receiving visitors; and responding to inquiries and correspondence, often of a sensitive, confidential, or technical nature.
• Administrative Operations and Systems Management:
  Monitor, initiate, and process administrative actions related to human resources, contracts, procurement, finance, accounting, and logistics using IOM’s computerised systems, with accuracy, timeliness, and compliance with established procedures.
• Human Resources and Budget Administration:
  Perform a range of administrative duties such as preparing and following up on budget submissions, processing contract extensions, requests for temporary staff, and maintaining leave and attendance records.
• Coordination and Office Support:
  Liaise with internal and external units to facilitate the smooth functioning of the Directorate and ensure the timely completion of tasks and workflows.
• Meetings and Logistics:
  Provide full administrative and logistical support for meetings, including preparation, coordination, and follow‑up actions.
• Correspondence and Document Management:
  Review, register, distribute, and track incoming correspondence; follow up on pending actions; draft responses to a broad range of communications; perform quality checks on…