Project coordinator

Key Responsibilities

Stakeholder Coordination

• Act as the central point of contact between all stakeholders, including external managers, custodians, fund administrators, the management company, risk management teams, and the middle office
• Facilitate effective communication and collaboration among all parties involved in the project
• Organize and lead project meetings, ensuring all relevant stakeholders are informed and aligned
• Proactively identify and address potential bottlenecks or issues in collaboration with the relevant teams

Project Tracking and Management

• Develop and maintain a detailed project action plan, including milestones, deadlines, and assigned responsibilities
• Monitor the progress of the project and ensure timely delivery of key deliverables
• Prepare and distribute regular project status updates and reports to stakeholders

Meeting Organization and Documentation

• Schedule and coordinate project meetings, ensuring all necessary participants are included
• Prepare meeting materials, including presentations, agendas, and supporting documents
• Document meeting minutes, decisions, and action items, and ensure follow-up on assigned tasks

Operational Support

• Assist in identifying areas for process improvement and propose practical solutions
• Collaborate with teams to define and execute testing plans for new processes or tools
• Track and document test results, ensuring any necessary adjustments are implemented

Required Profil

Education and Experience

• Master’s degree in project management, finance, economics, or a related field
• 3 to 5 years of experience in a Project Coordinator or similar role, ideally within the banking or asset management sector
• Solid understanding of operational processes in asset management (e.g., custody, fund administration, middle office) is a strong advantage

Technical Skills

• Proficiency in project management tools
• Strong command of Microsoft Office Suite (Excel, PowerPoint, Word)
• Familiarity with processes in the financial sector

Soft Skills

• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders
• Strong organizational and time management skills, with a keen eye for detail
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Analytical mindset with problem-solving capabilities
• Proactive and self-motivated, with a collaborative approach to teamwork

Languages

• Fluency in English (both written and spoken) is mandatory