Administrative and Project Support Officer; IPT-KTLD

Introduction : Are you enthusiastic about supporting the connection of scientific research with industrial opportunities? Are you interested in contributing to the optimisation of methods and processes for knowledge transfer and innovation? Take part and contribute to promoting innovation collaboration and technology transfer in alignment with CERNs research and expertise.

You will join the Knowledge Transfer (KT) Group which is in charge of identifying and realising opportunities for CERNs know-how to be applied in fields other than particle physics. We aim to maximise the impact of CERN technologies and expertise on society in particular through industry.

As the Administrative and Project Support Officer of the Knowledge Transfer Group you act as Group Administrative Officer and support the KT Group with selected Project Management activities. You act as front office service and provide assistance to the Knowledge Transfer (KT) Group Leader and the KT Group management and assist with project management processes and tools.

• Support the design of project management processes and procurement of knowledge management software.
• Support project management implementation and reporting and facilitate the transition to a new software platform.
• Coordinate with organisational stakeholders as well as external stakeholders as part of project implementation initiatives.
• Act as front office service and provide assistance to Knowledge Transfer (KT) Group Leader and KT Group management.
• Act as a front‑line support service for various categories of personnel supporting them from onboarding to off‑boarding.
• Process requests for leaves, reimbursements, payments, travels according to the CERN rules in force.
• Support the planning and communication related to the KT Fund and MA budget process.
• As needed provide support with scheduling and coordinating large meetings, events and conferences.

Bachelors degree or equivalent relevant experience in Business Administration, Project Management or a related field such as Resource or Budget Management.

• Demonstrated experience in administrative and business processes management in an international environment.
• Experience providing customer service or front‑line support to a diverse community.
• Experience with project and business processes management.
• Experience with software platforms used in project management, budget management or resource management.

• Customer service.
• Project management.
• Business administration.

• Achieving Results: driving work / projects along and seeing them through to their conclusion.
• Demonstrating Accountability: maintaining confidentiality.
• Demonstrating Flexibility: actively participating in the implementation of new processes and technologies.
• Working in Teams: cooperating constructively with others in the pursuit of team goals; balancing personal goals with team goals.

Spoken and written English with a commitment to learn French.

Eligibility and closing date :

Diversity has been an integral part of CERNs mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible and applications should normally reach us no later than 19.01.2026 at 23:59 CET.

Contract type:
Limited duration contract (5 years). Subject to certain conditions, holders of limited‑duration contracts may apply for an indefinite position.

Working Hours:

40 hours per week

Job Flexibility:
Hybrid

Job grade: 4-5

Job reference: IPT-KTLD

Field of work:
Support Services (Finance HR Legal Procurement)

Benchmark

Job Title:

Business Process Support Officer

• A competitive salary (tax free) increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERNs comprehensive health insurance scheme (for yourself, your spouse, and children) and membership of the CERN Pension Fund.
• Family child and infant monthly…