Executive Assistant to Secretary General Sport

Join the FIA and the General Secretariat for Sport which is the core operational pillar of the FIA’s sporting activities, supporting and empowering over 140 Sport Member Clubs (Autorité Sportive Nationale & Automobile Club National) worldwide through expertise, training programs and strategic resources allocations.

We are looking for a highly organised and experienced Executive Assistant to provide high-level administrative and operational support to the Secretary General for Sport and his team of professionals. You will report directly to the Secretary General for Sport and play a key role in ensuring the smooth functioning of the Secretariat in a fast-paced, international sporting environment.

• High-Level Secretariat Management: Manage the daily operations of the Secretary General’s office, including complex calendar management, scheduling and correspondence.
• Strategic Liaison: Act as a primary point of contact for international stakeholders, ensuring the Secretary General is fully prepared for high-level institutional and governance engagements.
• Events: Provide administrative and logistical support for major FIA governing events, including the FIA Conference and the Annual General Assembly, Regional corporate & Sporting events, Team events.
• International Travel Coordination: Organise global travel arrangements for the Secretary General, including multi-region itineraries, visas and logistics.
• Confidential Documentation: Draft, translations and management of sensitive documents, reports and presentations related to sport-wide strategic initiatives. Provide personal administrative support, in French and English.

• Team Support: Under the pillars of Sport Clubs Liaison, Motorsport Funding Program, Education & Training, Sport Clubs Development and Motorsport Officials provide both on-going and ad-hoc support relating to:
• Administration: Support the successful development and delivery of projects.
• Logistical coordination: Concerning projects, events, equipment and people.
• Programme tracking: Support the ongoing progress of delivering projects.

• University degree in business administration, sports or international relations.
• At least 5 years’ experience as an Executive Assistant supporting senior management, ideally within a Sports International Federation, NGO or complex member-based organization.
• Full professional fluency in English and French. Professional fluency in Italian and/or Spanish are a plus.
• Outstanding organisational, planning and multitasking skills in a fast-paced, global environment.
• Proven ability to handle highly sensitive information with discretion, diplomacy and professionalism.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams).
• High resilience to stress and change; flexible and adaptable.
• Strong interpersonal skills with the ability to interact confidently with senior leaders and international dignitaries.

This role is based in Geneva and might request occasional travel.
Final date to receive applications: 26 January 2026

If you are interested, please submit your CV and cover letter (PDF format).

The FIA is an equal opportunity employer committed to building a diverse and inclusive workforce. We welcome and encourage applications from all qualified candidates.