External Offices Coordination Consultant

Job Description - External Offices Coordination Consultant (26005)

Requisition Title
:
External Offices Coordination Consultant
-26005

Final date to receive applications
: 23-Jan-2026, 5:59:00 PM

Title of Assignment
:
External Offices Coordination Consultant

Name of unit/sector
:
External Offices Coordination Unit (EOCU), Division for External Offices and Least Developed Countries, Landlocked Developing Countries and Small Island Developing States Coordination (DELLS).

Place of Assignment
:
Geneva (WIPO HQ)

Expected places of travel (if applicable): N/A

Expected duration of assignment
:
From February 15, 2026 to August 15, 2026. The Contract may be renewed based on performance, organizational needs, and budget availability, up to a maximum cumulative duration of 24 months at a 100% activity rate.

The External Offices Coordination Unit (EOCU) has the following mandate:

• Enhances the effectiveness and the coherence of the functioning of the network of External Offices.
• Supports two-way communication between the External Offices and Headquarters.
• Supports the ongoing diplomatic processes (Member States discussions concerning External Offices).
• Provides administrative support to those External Offices supervised by the Office of the Director General.

The EOCU is responsible for the overall coordination of the External Offices and enhancement of the coherence of the functioning of the network of the seven WIPO External Offices. This includes defining policy, developing strategies for mandate implementation, facilitating information flow between External Offices and Headquarters; and reviewing processes and procedures.

The EOCU coordinates and provides administrative support from Headquarters to the External Offices supervised by RNDS (External Offices based in Algeria, Brazil, Nigeria, the Russian Federation and Singapore).

The EOCU systematically monitors the implementation of the Workplans of the External Offices, providing guidance and advice to facilitate their implementation. The EOCU also monitors and coordinates the submissions of External Offices concerning the Program and Budget, the WIPO Performance Report and other regular programmatic reporting.

The Contractor will provide time-bound support to enhance the effectiveness and coherence of the External Offices network. The Contractor will deliver outputs to facilitate coordination, information flow, and performance review, and provide targeted recommendations to the Director of DELLS and relevant stakeholders. The Contractor will also establish and maintain relationships with external stakeholders as required.

• Provide support to the Director of DELLS, in the overall coordination and enhancement of the coherence of the functioning of the network of the WIPO External Offices by analyzing policy, reporting on developments and performance, and advising on administrative settings, processes and procedures and providing recommendations for their improvement and streamlining.
• Provide support to the ongoing process being conducted by Member States to review and possibly expand the network of External Offices by providing data and information as required.
• Facilitate information flows between External Offices and Headquarters by: identifying priority matters, analyzing and disseminating documents and information; and liaising with substantive Sectors and programs in Headquarters on behalf of External Offices. Prepare and deliver draft reports, briefing notes, background materials, talking points and fact sheets.
• Provide coordination of administrative support from Headquarters to the External Offices supervised by RNDS (the External Offices based in Algeria, Brazil, Nigeria, the Russian Federation and Singapore).
• Provide monitoring of the implementation of the Workplans of the External Offices, as well as guidance and advice to support their effective implementation.
• Provide monitoring and coordination of submissions from External Offices concerning the Program and Budget, the WIPO Performance Report, and other regular programmatic reporting, including a first-level review of narrative and statistical…