External Offices Coordination Consultant

External Offices Coordination Consultant

Title of Assignment: External Offices Coordination Consultant

Name of unit/sector: External Offices Coordination Unit (EOCU), Division for External Offices and Least Developed Countries, Landlocked Developing Countries and Small Island Developing States Coordination (DELLS)

Place of Assignment: Geneva (WIPO HQ)

Expected places of travel: N/A

Duration of assignment: From February 15, 2026 to August 15, 2026. The contract may be renewed based on performance, organizational needs and budget availability, up to a maximum cumulative duration of 24 months at a 100% activity rate.

The External Offices Coordination Unit (EOCU) has the following mandate: enhance the effectiveness and the coherence of the functioning of the network of External Offices, support two‑way communication between external offices and headquarters, support ongoing diplomatic processes concerning external offices, and provide administrative support to those external offices supervised by the Office of the Director General.

The EOCU coordinates and provides administrative support from headquarters to the external offices supervised by RNDS (Algeria, Brazil, Nigeria, the Russian Federation and Singapore); monitors implementation of the workplans of the external offices; and coordinates and monitors submissions concerning the program, budget, the WIPO performance report and other regular programmatic reporting.

The contractor will provide time‑bound support to enhance the effectiveness and coherence of the external offices network, deliver outputs to facilitate coordination, information flow, and performance review, provide targeted recommendations to the Director of DELLS and relevant stakeholders, and establish and maintain relationships with external stakeholders as required.

• Provide support to the Director of DELLS in overall coordination and enhancement of the coherence of the external offices network by analyzing policy, reporting on developments and performance, advising on administrative settings, processes and procedures, and providing recommendations for improvement.
• Support ongoing process by member states to review and possibly expand the network of external offices by providing required data and information.
• Facilitate information flows between external offices and headquarters: identify priority matters, analyze and disseminate documents, liaise with substantive sectors and programs in headquarters on behalf of external offices; prepare and deliver draft reports, briefing notes, background materials, talking points and fact sheets.
• Coordinate administrative support from headquarters to the external offices supervised by RNDS.
• Monitor implementation of the workplans of the external offices, providing guidance and advice to support effective implementation.
• Monitor and coordinate submissions from external offices concerning the program and budget, the WIPO performance report, and other regular programmatic reporting, including a first‑level review of narrative and statistical inputs.
• Support implementation of the external offices’ communication strategies by monitoring webpages and other communication channels (including social media) and providing recommendations to enhance the offices’ communications.
• Provide administrative and other support for operation of the division (DELLS).
• Deliverables:
  • Prepare first draft of the external offices quarterly report.
  • Monitor and coordinate submissions concerning the program of work and budget, the WIPO performance report and other regular programmatic reporting.
  • Quarterly reviews of performance data to be reported in the WIPO performance report.
  • Ensure timely processing of memoranda and other requests from the five offices.
  • Provide guidance and advice to the offices on administrative matters.
  • Facilitate engagement of units in headquarters on matters raised by the offices.
  • Track implementation of the workplans of the five offices throughout the year.
  • Organize regular meetings with external offices communications focal points.
  • Take lead in organizing the annual series of briefings for the external…