Personal Assistant

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to a CEO. This role requires exceptional attention to detail, adaptability, and discretion, as you will be managing complex schedules and handling sensitive information.

Start date is ASAP and for 8 months.

Our client is an international financial company.

• Meeting Coordination: Organize and manage meetings, both in-person and virtually, ensuring smooth scheduling and preparation.
• Calendar Management: Maintain and prioritize complex calendars, coordinating with internal teams and external stakeholders to optimize time and commitments.
• Team Support: Provide scheduling assistance to other team members when required, ensuring alignment across agendas.
• Administrative Arrangements: Handle various bookings such as appointments, reservations, and transportation logistics with discretion and efficiency.
• Travel Management: Plan and execute comprehensive travel arrangements, including flights, visas, accommodations, ground transfers, and detailed itineraries.
• Expense & Financial Administration: Process expense reports and maintain accurate records of invoices, payments, and reimbursements.

• Excellent prioritization and organizational skills
• Ability to anticipate needs proactively
• Strong attention to detail and follow-up
• Strict adherence to deadlines
• High level of autonomy and initiative
• Flexibility to adapt to changing schedules
• Resilience under pressure
• Availability and willingness to work outside standard hours when required
• French and English (fluency)

Full time role based in Geneva.