Finance Analyst

Position Summary

Under direction and supervision of the Accounting Supervisor, the Finance Analyst is responsible for supporting the District’s purchasing efforts, revenue collections, accounts receivable, accounts payable processing, external payroll processing review including time clock reports, pay registers and HR disbursements. This position will contribute to the preparation for the annual audit by completing client-prepared worksheets, gathering documentation and review of materials. The Finance Analyst will assist with various reporting, identifying budget trends and providing insight related to these trends.

• Reconcile monthly Amazon Business statement and review monthly credit card purchases ensuring compliance with policy
• Assist Accounting Supervisor with development and management of P-Card program
• Detailed review of Accounts Payable payment batches
• Cross-train with Accounts Payable to serve as a backup
• Assist Accounting Supervisor with bi-weekly payroll review: time card punches, pay registers and HR disbursements
• Review of weekly cash collections
• Cross-Train with cash collection entry
• General Ledger forecasting: budget to actual analysis; budgeting trends
• Assist in preparing financial statements
• Assist with management reports
• Long-term financial planning
• Establish tax-exempt accounts
• Maintain and improve current processes within New World Systems ERP
• Manage the disposal process of surplus vehicles, equipment and other assets
• Inventory and advertise surplus items to County offices; coordinate pickup
• Maintain records retention files and coordinate annual disposal according to State protocol
• In-house grant management in tandem with Grant Consultant and Accounting Supervisor
• Support Accounting Supervisor in tracking and reporting of capital assets
• Support Accounting Supervisor with the annual audit process by preparing client-prepared worksheets including:
  • Risk management
  • Grants
  • Capital Assets
  • Payroll
  • Various revenue and expense account reconciliations as needed
• Consult regularly with Accounting Supervisor, Assistant Director of Finance and Chief Financial and Administrative Officer regarding financial information
• Handle sensitive information and maintain a high level of confidentiality
• Provide support to Finance Department initiatives and projects as needed/instructed
• Other duties as assigned

• Support the Bonfire E-bidding platform, including all training and updates
• Support the public bidding process: prepare files and legal notice, publish documents, amendments and schedules for Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ); attend pre-bid meetings (as needed), conduct bid openings, manage evaluations and prepare abstracts. Together with department staff, make recommendations for bid award
• Conduct follow-up with successful bidder(s): award project, prepare contract, secure certificates of insurance, bonds, etc., ensuring legal compliance as necessary
• Maintain project files, contracts and track certificates of insurance
• Support Accounting Supervisor in auditing business contracts for compliance
• Support departments in planning the timely execution of annual or multi-year contracts and prepare necessary contract documents
• Review and manage current utility and service agreements to understand contract limits, annual adjustments and expiration/renewal dates. Coordinate with County Purchasing Department regarding cooperative agreements
• Process purchase requisitions
• Meet with department directors and managers to assess needs for materials and services; act as resource for procuring needs and participate in supplier interface and negotiation

• Minimum Age Requirement: 21 years old
• Education:
  
  Associate's degree in accounting, finance or closely related field required;
  Bachelor's degree preferred
• Experience:
  
  Three (3) years of accounting experience, preferably in governmental accounting
• Additional:
  Knowledge and experience with the New World System is a plus

The hourly pay range for this position is $30.40 - $39.88 with a starting rate of $30.40. This is a non-exempt position…