Administrative Support

Overview

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We are looking for an Administrative Support to join our family. This position is responsible for providing a wide range of support functions for the Chief Behavioral Health Officer and all Behavioral Health Providers within the Kintegra Health Organization. This position is responsible for maintaining, coordinating, and providing senior-level administrative support along with other duties as requested. This position serves as the confidential support for the Chief Behavioral Health Officer and is central to the overall administrative functions for provider support.

Performs a wide range of administrative and office support activities including, but not limited to: management of provider templates, timeclock, coordination of Integrated, School, and Medication for Opioid Use Disorder (MOUD) program administrative needs, the creation of new provider orientation schedules, coordination of onboarding activities, resolution of administrative problems and inquiries, preparation and modification of documents including meeting minutes and agendas, correspondence, reports, drafts, memos, and emails.

• Health Insurance
• Dental Benefits
• $5000.00 of Tuition Reimbursement
• 403B Retirement, Company contribution of 4% & Company matching up to 4%
• Paid Time Off
• Holiday Pay
• Long‑Term Disability
• Life Insurance
• Optional Benefits
• Employee Assistance Program
• Flexible Spending Accounts

Education: Associate degree with 2+ years of experience in administrative/leadership/and or office position, or a bachelor’s degree in health care or public health with an equivalent combination of education, training, and experience.

Experience: Computer skills and knowledge of relevant software. Knowledge of operation of standard office equipment. Knowledge of clerical and administrative procedures and systems such as filing and record keeping. Knowledge of principles and practices of basic office management. Childcare experience preferred.

Key competencies: Communication skills‑written and verbal, planning and organizing, prioritizing, problem assessment and problem‑solving, attention to detail and accuracy, flexibility, adaptability, customer service orientation, and teamwork.

Professional Licensure: None Required

Certification(s): None required, CPR and First Aid training within 90 days of hire.

• Maintain accurate records of Behavioral Health Provider PTO/CME scheduling with our Time Clock Plus System and communicate as directed with appropriate personnel.
• As required work with the Chief Behavioral Health Officer or Behavioral Health staff on any schedules as necessary, responsible for new provider onboarding schedule and coordination.
• Support for Chief Behavioral Health Officer.
• Coordinate any required and or requested programs and or activities within the department.
• Coordinate Medication Assisted Treatment program activities, tracking, and patient engagement with collaborating agencies.
• Formalize, document, and communicate information to Providers, Team Leads, and Senior Management as required.
• Follow up in a timely and accurate manner any questions from Behavioral Health Providers or others within the Kintegra Health organization.
• As required document accurately all appropriate minutes within the department.
• Support monthly Behavioral Health Provider Meetings. (including set up and break down of tables, creating and collating any hand‑outs, and minutes)
• Support any meetings that are conducted by the Chief Behavioral Health Officer.
• Coordination of schedules as related to recruiting/hiring of behavioral health providers in conjunction with Human Resources and Chief Behavioral Health Officer. (Arrange interview time and dates, coordinate interview agenda)
• Maintain all records accurately for the Chief Behavioral Health Officer and the department.
• Work directly with the Business Administrative department to support creating and maintaining Behavioral Health providers’ schedules and blocks.
• Document and communicate any addendums or new guidelines for Kintegra Health Provider…