Purchasing Clerk

Position Summary

The Purchasing Clerk is responsible for processing purchase orders for purchased components needed to support production. This role focuses on entering orders, tracking deliveries, and following up with suppliers to ensure materials arrive on time. The Purchasing Clerk works within established procedures and systems to help maintain appropriate inventory levels and support daily production needs.

• Enter purchase orders for materials, components, and supplies based on system requirements or instructions
• Track open purchase orders and update delivery dates and quantities in the system
• Follow up with suppliers on order confirmations and delivery status
• Complete receiving transactions in Oracle as materials are received
• Work with Accounts Payable to help resolve basic vendor and invoice questions
• Process and track internal requisitions through completion
• Generate routine reports from Oracle as requested
• Maintain accurate purchasing files and records
• Communicate order status to internal departments as needed
• Perform other clerical purchasing duties and special assignments as assigned
• Follow all company purchasing policies and procedures
• Other duties as assigned

• Basic understanding of purchasing or procurement processes
• Ability to follow instructions and company procedures accurately
• Good written and verbal communication skills
• Familiarity with ERP or MRP systems (e.g., Oracle) for order entry and tracking
• Comfortable using MS Office (Excel, Word, Outlook) for routine tasks
• Attention to detail and accuracy in data entry and record keeping
• Ability to work cooperatively with internal teams and suppliers
• Willingness to learn and take direction from supervisors

• Must be at least 18 years of age
• Associate degree from an accredited college/university or a High School degree with relevant experience is required
• Previous experience with buying is preferred
• 1- 3 years of experience in similar roles
• Proficient in Microsoft Office

• This is largely a sedentary role.
• This job operates in a professional office environment and routinely uses standard office equipment.
• Typically requires travel less than 5% of the time
• While performing the duties of this job, the employee is regularly required to talk or hear
• Must be able to occasionally move and lift objects of up to 50 lbs