Admin Asst

Admin Asst 1 – Easterseals Southern California

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Easterseals is leading the way to full equity, inclusion and access through life‑changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on‑the‑ground supports to more than 15,000 people each year—including early childhood programs, autism services, daily and independent living services for adults, employment programs, veterans’ services and more.

Our public education, policy, and advocacy initiatives positively shape perceptions and address the evolving needs of the one in four Americans with disabilities. Together, we’re empowering people with disabilities, families and communities to be full and equal participants in society.

Under general supervision, performs a variety of general administrative support activities for the efficient operation of the assigned office/service line. Serves as primary point of contact for matters related to the service line, facilitating office operations through coordinating phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials and prepares charts, graphs or tables as necessary.

• Provides administrative and operational support; serves as initial point of contact to clients, visitors, associates, management, contractors, etc.
• Provides support in meeting organization, preparation, setting agendas, and taking notes; assists with scheduling and posting deadlines; supports safety meetings and in‑office drills.
• Maintains manager’s calendar; organizes and schedules appointments, books travel arrangements as necessary; submits and reconciles expense reports.
• Answers and directs phone calls, retrieves messages; checks incoming and outgoing mail; writes and distributes email, correspondence memos, letters, faxes and forms.
• Assists with maintenance and updates to division policies and procedures when needed; maintains contact lists and filing systems; assists in preparation of regularly scheduled reports.
• Orders office and program supplies; researches options with vendors and suppliers.
• May deliver scheduling services based on the service line’s needs.
• Performs other duties as assigned.

Typically requires a high school diploma or national equivalent.

• 1 to 2 years of experience, or an equivalent combination of training, education and experience to perform the job successfully.

• Demonstrated proficiency with MS Office applications (Word, Excel, Outlook).
• Ability to communicate effectively, through oral and written skills, and work cooperatively with staff at all levels and the general public.
• Ability to maintain a customer service orientation and professionalism in all interactions.
• Ability to exercise independent judgment and employ basic reasoning skills.
• Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations.
• Ability to obtain and maintain a criminal record/fingerprint clearance from the DOJ and FBI per Easterseals Southern California and/or program requirements.
• The working conditions are generally favorable—lighting and temperatures are adequate, with no unpleasant or hazardous conditions caused by noise, heat, dust, etc.
• The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting.

• Carrying/Lifting:
  Occasional / Up to 30 lbs.
• Standing:
  Occasional / Up to 3 hours per day
• Sitting:
  Constant / Up to 8 hours per day
• Walking:
  Occasional / Up to 3 hours per day
• Repetitive Motion/Activity:
  Keyboard activity, telephone use, writing
• Visual Acuity:
  Ability to view computer monitor and read newsprint
• Travel:
  None
• Environmental Exposure:
  None

• Entry level

• Full‑time

• Administrative
• Industries:
  Non‑profit Organizations, Health and Human Services, Hospitals and Health Care