Executive Administrative Coordinator to CFO

WE ARE TITANIUM HEALTHCARE

Titanium is a healthcare company that puts heart and compassion above all else. Millions of Americans just aren’t getting the medical care they need. We’re on a mission to change that. For patients that means exceptional support and better care. For providers it means better support and time to focus on patients, and for partners that means higher quality and lower cost.

Join us in our mission!

The Executive Administrative Coordinator to the CFO provides high-level administrative and operational support to ensure the effective, organized, and efficient functioning of the CFO’s office. This role focuses on coordination, communication, and follow-through, enabling the CFO to stay focused on strategic priorities while maintaining accessibility to leaders across the organization. This position requires strong organizational skills, excellent written communication, sound judgment, and the ability to work comfortably with senior leaders while supporting accountability and transparency.

This position is hybrid. You will come onsite to the Garden Grove office 4 days a week. Standard business hours are Monday through Friday from 8:00 am to 5:00 pm.

• The CFO’s time and priorities are well-organized and supported
• Meetings are documented clearly with reliable follow-up on action items
• Leaders experience timely, professional communication, and coordination
• Events and meetings are executed smoothly
• Executive workflows feel organized, accessible, and predictable

• Manage the CFO’s calendar, inbox, and communications with professionalism and discretion
• Coordinate meetings, agendas, and materials to support productive discussions
• Attend meetings and take accurate meeting notes, send summaries and action items timely post meeting
• Provides support on special projects by conducting research, compiling data, and coordinating with other departments to ensure deadlines are met
• Track follow-ups and deadlines, providing reminders to support timely completion by utilizing Asana and other related project management systems
• Support open access to the CFO by helping prioritize requests without acting as a gatekeeper
• Draft, edit, and proofread executive correspondence, presentations, and internal communications
• Reviews various financial, business-related reports and data; edit for error and make corrections as needed, coordinating such action with data originator. Notes variations in data or performance from expectations and ensure they are brought to the attention of supervisor for action
• Manage insurance policies, including applications, and assist finance department with filings and notices
• Assist and support administrative department with other related duties, reconciliations, and tasks

• Assist with organizing and tracking contracts, approvals, and key documents
• Coordinate signature workflows and maintain organized records
• Support document management and reference systems for executive materials
• Review of contracts to maintain various administration matrixes and communicate changes to appropriate parties

• Coordinate logistics for company events, leadership meetings, lunch events, and overnight retreats
• Support planning efforts including scheduling, travel coordination, vendors, and materials
• Place office supply orders when needed and plan catering for meetings
• Partner with internal teams to ensure events are well-organized and aligned with company culture
• Manage domestic and international travel end-to-end, including flights, accommodations, ground transportation, and real-time itinerary adjustments

• Provide general administrative support and assist with special projects as needed
• Anticipate routine needs and help identify opportunities to improve efficiency

• Fluent in English (written and verbal)
• Excellent time management abilities
• Professional presence and comfort working with senior leadership
• Experience handling confidential information with discretion
• Strong communicator with strong ability to follow-up; must be comfortable providing…