Administrative Supervisor

Job Title:

Administrative Supervisor
Job

Requisition
Ministry:
Seniors, Community and Social Services

Location:

One of these sites:
Lac La Biche, Fort McMurray, Athabasca, Barrhead, Westlock, St. Paul, Cold Lake, Vegreville, Bonnyville
Full or Part-Time:
Full-Time
Hours of Work: 36.25 hours per week
Permanent/Temporary:
Temporary up to March 31, 2027
Scope:
Open Competition
Closing Date:
March 16, 2026
Classification:
Administrative Support 6
Salary: $2,199.79 to $2,783.44 bi‑weekly ($57,414 – $72,647 per year)

The Ministry of Assisted Living and Social Services (ALSS) leads seniors, income, employment, disabilities and community‑based supports, family violence prevention, and family and community support services. For more information about ALSS, visit  . The Employment and Financial Services (EFS) division works to foster a society in which families are secure and resilient, individuals have safe, sustainable employment, vulnerable Albertans have the supports they require, and no one is left behind.

You can be part of helping us make a difference.

Are you a highly organized leader with a passion for creating efficient, supportive work environments? We are seeking an Administrative Support Supervisor, reporting to the Business Coordinator, to lead the day-to‑day operations of Employment and Financial Services (EFS). In this pivotal role, you will supervise administrative staff and oversee key supports for programs such as Income Support (IS), Assured Income for the Severely Handicapped (AISH), and Child Support Services (CSS).

You’ll play a central role in ensuring smooth delivery of services while managing HR processes, payroll, purchasing, records, accommodations, and budgeting with a high degree of confidentiality. This is your opportunity to contribute to strategic site operations while supporting staff and systems that make a difference in the lives of Albertans.

• Leadership & Supervision
  :
  Supervise and support Administrative Support staff across multiple programs. Foster a positive, inclusive team culture aligned with APS values. Lead recruitment, onboarding, scheduling, time approvals, and performance management. Promote staff development, succession planning, and lead change initiatives.
• Operational & Program Coordination
  :
  Oversee administrative support for EFS programs and front‑line services across multiple sites. Ensure consistent coverage, facilitate communication, document processing (e.g., FOIP, legal forms), and provide cross‑site support and issue resolution in collaboration with program teams and Business Coordinators.
• Technology & Systems Support
  :
  Manage staff system access, IT equipment requests, inventory tracking, and basic tech troubleshooting. Act as Security Coordinator for mainframe and LISA SharePoint systems, and support contingency and business continuity planning.
• Financial & Procurement Oversight
  :
  Monitor and reconcile expenditures, handle accounts payable, purchasing, PCard transactions, and vendor coordination. Manage control documents securely and perform budget tracking and year‑end processes.
• Facilities & Workplace Health and Safety (WHS):
  Coordinate office logistics, workspace set‑ups, vehicle use (as applicable), and maintain fixed assets. Promote a healthy and safe workplace through WHS orientation, hazard assessments, emergency planning, and documentation upkeep.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in‑depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:  . To effectively fulfill the responsibilities of this role, the following competencies are essential:

• Creative Problem Solving
  :
  In leading methodology and modeling initiatives, drives engaging perspective from the clients to ensure the that the developed methodology is appropriate, and the project outcomes can confidently drive policy decisions.
• Drive for Results
  :
  Striving for reliability, accuracy and quality, developing methodology and…