Administrative Specialist; Hybrid School of Public and Population Health

Minimum Qualifications

• Bachelor's Degree or equivalent and two years of related experience.

To provide professional and administrative coordination of human resource and financial management activities.

• Responsible for Human Resources procedures related to employee appointment and maintenance transactions. This includes but is not limited to the following:
• Review and process Employment Authorization Forms.
• Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.
• Open and maintain complete/accurate files.
• Update/maintain faculty database, if applicable.
• Review and process Memorandums of Appointment, if applicable.
• Ensure compliance with UT System Regents Rules.
• Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.
• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.
• Prepares reports as requested for institutional and/or external reporting purposes.
• In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information.
• Complete annual surveys and run reports as needed.
• Identifies operational problems and implements changes to provide solutions.

• Coordinate information to support the institutional/departmental budget and planning process.
• Maintains departmental reconciliation and analysis of commitments made through the entity.

Equipment: Standard office equipment

Working Environment: Standard office environment

Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority.

Equal Employment Opportunity: UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary

Location:

United States-Texas-Galveston

Work Locations: 1150 - UTMB HEALTH CLINICS

Job: Clerical & Administrative Support

Organization: UTMB Health

Regular: Regular

Shift: Standard

Employee Status: Non-Manager

Job Level: Day Shift

Job Posting: Mar 11, 2026, 4:11:25 PM