Administrative Specialist; Hybrid School of Public and Population Health

• Bachelor's Degree or equivalent and two years of related experience.

Job Description:

To provide professional and administrative coordination of human resource and financial management activities.

Job Duties:

Administrative

• Responsible for Human Resources procedures related to employee appointment and maintenance transactions. This includes but is not limited to the following:
• Review and process Employment Authorization Forms.
• Review and process the following transactions, including but not limited to: new hires, transfers, reclassifications, status changes, salary changes, separations, and leaves of absence.
• Open and maintain complete/accurate files.
• Update/maintain faculty database, if applicable.
• Review and process Memorandums of Appointment, if applicable.
• Ensure compliance with UT System Regents Rules.
• Serve as liaison to staff in other entity processing units, Human Resources, Payroll, and other support areas.
• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the entity.
• Prepares reports as requested for institutional and/or external reporting purposes.
• In the School of Medicine, coordinate, verify and submit the AAMC Faculty Salary Survey and all Faculty Roster information.
• Complete annual surveys and run reports as needed.
• Identifies operational problems and implements changes to provide solutions.

Budget

• Coordinate information to support the institutional/departmental budget and planning process.
• Maintains departmental reconciliation and analysis of commitments made through the entity.

EQUIPMENT: Standard office equipment

WORKING ENVIRONMENT:
Standard office environment

Salary Range: Actual salary commensurate with experience or range if discussed and approved by hiring authority.

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

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