Office Assistant - Transportation; Re-Advertise

OFFICE ASSISTANT - TRANSPORTATION

Position Type:
Secretarial/Clerical/ Secretary - 12-Months

Date Posted: 1/9/2026

Location:

Transportation/Bus Barn

Closing Date: 01/23/2026

Office assistant to perform complex clerical and basic accounting and purchasing duties; to manage and maintain Transportation and Fleet software systems; review non-contract pay timesheets and reporting; assist and inform transportation staff on office policies and procedures; and to maintain complex files, data and records for the District Transportation and Motor Pool department.

Receives general supervision from Transportation Coordinator.

• Compile information and data for budget and financial reports; maintain a variety of statistical records; check and tabulate data.
• Enter data on a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
• Type, proofread and word process a variety of documents and forms including correspondence, reports, forms, memoranda, resolutions, specifications, transcripts, reports, and minutes of meetings; compose difficult correspondence as required.
• Maintain administrative records and files pertaining to department functions, accounts payable, budgeting and accounts receivable; maintain a complex filing system; perform various clerical duties in support of assigned functions.
• Perform a variety of clerical accounting duties including the processing of accounts receivable and payable, payroll, audit invoices, time records, statements and requisitions; investigate discrepancies.
• Coordinate and schedule facility reservations; coordinate and schedule meetings and appointments; schedule travel arrangements as required.
• Operate a variety of office equipment including a computer, copiers, plotter/large format printers; input and retrieve data and text; organize and maintain electronic storage and filing methods.
• Perform inventory control for assigned division.
• Assist in budget development and monitoring for assigned program.
• Respond to public inquiries in a courteous manner; provide information within the area of assignment; respond to complaints in an efficient and timely manner.
• Answer the telephone and wait on the general public; provide information on departmental and District policies and procedures as required.
• Perform any other related duties and responsibilities as required.

• Operations, services and activities of assigned District function
• Methods and principles of data collection, retention and statistical report preparation
• Basic accounting principles and practices
• Basic procurement procedures
• Methods and procedures of data entry
• Modern office procedures, methods and computer equipment
• Principles of record keeping
• Enterprise Resource and Accounting Software and Microsoft Office Suite, including Outlook, Word, Excel, and Teams

• Perform complex clerical, secretarial, and accounting data entry duties
• Learn specialized school transportation or fleet maintenance and monitoring software and database systems
• Interpret and explain District policies and procedures
• Operate office equipment including a computer
• Type at a speed necessary for successful job performance
• Meet schedules and time lines
• Maintain records and prepare computer generated reports
• Understand and follow oral and written instructions
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Demonstrates the cognitive ability to analyze information, make reasoned decisions, and apply sound judgment
• Must possess the sensory abilities (hearing and vision) required to perform the essential functions of the position with or without reasonable accommodation

• Three years of clerical/office experience.
• Demonstrated proficiency in any accounting or spreadsheet-based software.
• High School Diploma or GED.
• Valid New Mexico/ Arizona Driver’s License

Physical Conditions:

Ability to perform the job and…