AP Manager

Overview

Description

Job Title
:
Accounts Payable Manager

Location
:
This position will be based out of Ruppert’s headquarters in Laytonsville, MD.

Ruppert Landscape Overview
:

Headquartered in Laytonsville, MD, Ruppert Landscape is a leading provider of commercial landscaping services that has grown to become a top 10 industry player through its dedication to exceptional professionalism and best-in-class operations. The company prides itself on its strong culture, commitment to its employees, unmatched attention to its customers and giving back to the community.

Clients include the nation’s leading corporate office parks, mixed-use developments, retail properties, hospitality, cultural and sporting venues. Ruppert currently serves over 5,000 customers and employs 3,000+ team members at 52 branches primarily throughout the Northeast, Mid-Atlantic, and Southeastern U.S. The company’s segments include Landscape Management (Maintenance) and Landscape Construction (Installation).

The Company’s mission is to provide opportunity for its people, take excellent care of its customers and be a good steward of the environment and community.

Ruppert partnered with Knox Lane and became a portfolio company in December 2022.

Reporting Relationship
:
Financial Controller

Position Description
:

As the leader of the Accounts Payable (A/P) function, the Accounts Payable Manager is responsible for overseeing the entire A/P process including ensuring timeliness and accuracy of all A/P transactions, team leadership, monthly reporting, and system support. The Accounts Payable Manager will drive end-to-end A/P process improvement/optimization, lead system implementations, develop and monitor key performance indicators (KPIs), and ensure exceptional customer service within Ruppert’s internal branch structure and to external vendors.

• Team Leadership
• Lead and develop the Accounts Payable team of 4 to 5 A/P Specialists, fostering a culture of excellence, collaboration, and continuous improvement
• Conduct performance reviews, set goals, and promote a culture of accuracy and accountability
• Customer Service
• Serve as the primary customer service liaison for all A/P inquiries for Ruppert’s branches, corporate staff, and Leadership team
• Deliver concise, complete, and timely responses to internal and external stakeholders, fostering and maintaining strong business relationships
• Manage crisis and issue resolution by quickly identifying root causes, coordinating corrective actions, and communicating with stakeholders to minimize financial and operational impact
• Ensure all reported issues are tracked, monitored, and resolved within company SLAs
• Accounts Payable Operations
• Manage the day-to-day operations of A/P processes, ensuring the timely and accurate processing and payment of 6,500+ invoices per month
• Implement and maintain internal control procedures, including vendor statement reconciliations and A/P Aging review
• Maintain vendor master data in JD Edwards including approval of new vendor set-up
• Implement monitoring controls through all stages of the A/P workflow, and report on KPIs to the Financial Controller to drive performance improvements and ensure high quality output
• Proactively detect discrepancies, payment errors, or vendor disputes; conduct root-cause analysis and implement corrective actions within agreed SLAs
• Maintain and manage list of vendor holds
• Accounting and Reporting
• Ensure timely and accurate month-end close procedures for Accounts Payable
• Responsible for the accuracy of the A/P subledger, including reconciliation to the General Ledger, and accounting for all Maintenance, Installation and Corporate invoices
• Continuous Improvement
• Identify inefficiencies in invoice processing, payment cycles, and vendor management; design and implement streamlined workflows to reduce errors and cycle times.
• Lead and support the implementation of new A/P automation tools for the company’s Procure-to-Pay process, as part of the company’s initiative to modernize key business processes and systems
• Team Collaboration
• Work collaboratively with members of the Accounts Receivable and Financial Accounting teams, ensuring timely response to…