Administrative Specialist II, NCIC Validation Specialist, Grade 21

About The Position

Salary range: $70,556 to $112,166 based on qualifications and experience.

The Department of Police, Information Management & Technology Division, Records Section supports officers and investigators by creating and removing entries in the FBI’s National Crime Information Center (NCIC) database. The Validations Administrative Specialist II reviews NCIC entries monthly to ensure accuracy and validity and trains MCPD staff on proper database usage.

The MCPD Records Section seeks an NCIC Validations Specialist to process a high-volume workload and ensure accurate data within monthly deadlines. The ideal candidate is well organized, prioritizes tasks, and completes work productively.

The NCIC Validation Administrative Specialist II performs specialized clerical and technical work in the validation unit. Responsibilities include maintaining quality control of records in NCIC and state CJIS databases, ensuring compliance with FBI CJIS policies, providing training, and continuing education for departmental personnel.

• Conduct monthly and annual NCIC record validations in accordance with FBI and state CJIS requirements.
• Review and verify all active NCIC records, including wanted persons, missing persons, stolen vehicles, firearms, articles, and protection orders.
• Contact officers, detectives, courts, and other agencies to confirm the accuracy and status of each record.
• Update, modify, or cancel records as needed to maintain data integrity.
• Maintain validation documentation, logs, and reports as required by the CJIS Systems Agency (CSA) and the Terminal Agency Coordinator (TAC).
• Perform data entry, proofreading, and file maintenance for criminal justice records.
• Assist with CJIS/NCIC system audits and respond to inquiries from other law enforcement agencies.
• Maintain confidentiality of all law enforcement information in compliance with CJIS Security Policy.
• Perform related clerical and records duties as assigned.

• Serve as an adjunct NCIC/CJIS/Ejustice instructor and assist with maintaining related training.
• Provide initial and refresher training to department personnel who access NCIC/CJIS and report writing systems.
• Administer or assist with NCIC certification and recertification for users.
• Maintain up-to-date knowledge of NCIC policy changes, system updates, and new training requirements; disseminate updates to all certified users.
• Serve as a subject matter resource for questions regarding NCIC entries, system use, and record compliance.

Experience: Two (2) years of professional administrative experience in law enforcement records, data entry, or related clerical work.

Education: Bachelor’s Degree from an accredited college or university.

Substitutions:
1) Education for experience: Additional education will substitute for the required experience on a year‑for‑year basis.
2) Experience for education:
Additional administrative, business, research and/or clerical experience will substitute for the required education on a year‑for‑year basis.

Certification: Must obtain NCIC Instructor Certification within 12 months of appointment.

• Experience with NCIC or CJIS systems.
• Prior training or instructor experience.
• Thorough knowledge of NCIC operating manual, CJIS Security Policy, and state level CJIS procedures.
• Experience presenting effective training programs to law enforcement personnel.
• Experience reading and interpreting police reports and legal documents.
• Experience writing initial and supplemental reports in Ejustice Records Management System (RMS).
• Proficiency with computers, data entry, and records management systems (Knowledge Lake, and Ejustice RMS).
• Experience working with other law enforcement personnel.
• Current NCIC/CJIS certification.

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants regardless of pre‑certification. Montgomery County Government (MCG) is an equal opportunity employer and provides reasonable accommodations for applicants with disabilities. MCG also offers hiring preference to certain veterans and veterans/persons with a disability. Applicants may be required to supply evidence of knowledge, skills, and abilities during the hiring process.

For more information on ethics and outside employment, see the County’s ethics law and the Ethics Commission website.