Executive Administrator

A professional organization is seeking a highly organized Executive Assistant to support senior leadership and the Executive Office. The role is designed for an individual who thrives in a fast-paced administrative environment, providing critical support to ensure smooth daily operations and effective executive management.

The Executive Assistant will work under the direction of the Sr. Executive Assistant to support the Executive Secretary‑Treasurer (EST). The role involves a broad range of administrative tasks, including coordinating communications, scheduling meetings, assisting with presentations, and providing event and meeting support. This position requires a professional, detail‑oriented individual capable of managing multiple priorities independently.

• Provide administrative support for the EST and Executive Office under the guidance of the Sr. Executive Assistant
• Answer, assist, and triage incoming phone calls and emails
• Prepare correspondence, PowerPoint presentations, and other executive communications
• Make travel arrangements and manage logistics for executive travel
• Arrange and coordinate meetings and events, including compiling materials and coordinating catering and setup/cleanup
• Provide hospitality and support to guests attending meetings and events
• Handle notifications to trustees, leadership, chapters, and other stakeholders
• Occasionally provide transport for internal and external guests as required
• Learn all essential functions of the Sr. Executive Assistant for backup coverage
• Support special projects and other general administrative duties as assigned

• Minimum of 3 years experience in an executive office or administrative support role preferred
• High School Diploma required; college degree preferred
• Proficiency in Microsoft Office Suite, including PowerPoint, Outlook, and One Note
• Strong verbal and written communication skills
• Ability to work independently and manage a high volume of tasks with minimal guidance
• Excellent multitasking, time management, and organizational skills
• Ability to manage complex issues while maintaining a flexible, positive, and cooperative demeanor
• Professional appearance and demeanor

$28 - $35 a year