Executive Assistant III, Center System Executives

Overview

Support Center. Adventist Health Care seeks to hire an experienced Executive Assistant III for members of our System Executive team who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing. This role will provide professional secretarial support to two or more Executives at Adventist Health Care. If you are a current Adventist Health Care employee, please click this link to apply through your Workday account.

• Perform a wide variety of administrative functions, including coordinating committee meetings, preparing letters/correspondence, reports, scheduling meetings, and managing meeting minutes.
• Handle and type complex and highly confidential material.
• Manage and coordinate office and administrative functions.
• Coordinate and lead special projects.
• Support clinical and performance improvement initiatives.
• Lead and support committees as designated.
• Coordinate data collection, compilation, and submission.
• Develop and maintain an electronic filing system for administrative and personnel records, ensuring that this information is confidential.

• Bachelor’s Degree, preferred in Healthcare or Business.
• 5-8 years of demonstrated administrative experience required.
• Experience maintaining an Executive’s calendar in a C-Suite environment.
• Minimum five (5) years of demonstrated experience supporting Senior Management.
• PMP or other Executive Assistant Certifications preferred.
• Proficient in PC skills such as the Windows work environment, internet, and using e-mail programs such as Group Wise and the Ceridian program.
• Knowledge of Visio and Microsoft Publisher.
• Excellent verbal and written communication skills.
• Excellent attention to detail.
• Proficient with standard office equipment (i.e., fax, copier, computer).
• Ability to establish positive working relationships internally and externally.
• Strong organizational skills.
• Strong customer service skills, especially when speaking on the telephone.
• Ability to exercise considerable discretion and independent judgment with all matters and handle highly sensitive, confidential, and non-routine information.
• Exceptional calendar management and scheduling background for Executive-level work.

• Employment Type:
  
  Full Time
• Hours per Week: 40
• Typical Daily
  
  Schedule:
  
  8:00 AM - 5:00 PM
• Pay Range: $71,932.12 - $
• If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.
• Under the Fair Labor Standards Act (FLSA), this position is classified as:
  United States of America (Exempt).

• At Adventist Health Care our job is to care for you. We offer: work-life balance, recognition and rewards for professional expertise, free employee parking, comprehensive medical/dental/vision coverage for employees and dependents, employer-paid disability and life insurance, paid time off, retirement contributions and match, voluntary benefits, subsidized childcare, tuition reimbursement, and EAP support.
• As a faith-based organization, Adventist Health Care maintains a reputation for high-quality, compassionate care.

COVID-19 Vaccination:
Adventist Health Care strongly recommends all applicants be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Adventist Health Care is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. We do not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.

Adventist Health Care will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Applicants who wish to request accommodations should contact the Support Center HR Office.