Events & Inventory Program Coordinator - Cultural Events & Services

PLEASE NOTE
: This
position was previously advertised in conjunction with another Program Coordinator vacancy (for administrative support), which has been filled. Recruitment for the Events & Inventory Support Program Coordinator position is being reopened to widen the applicant pool. Applicants who previously applied for this position need not reapply; your application is still under consideration.

The Cultural Events and Services Division in the Department of Parks, Recreation & Culture is seeking a part-time Program Coordinator to support and assist with events, programs, activities, and other Division initiatives. Approximately 20 hours per week. In-office business hours are Monday through Friday between 8 a.m. and 6 p.m. A core work schedule will be established upon hire. Requires availability to work City events, including those that fall on evenings, weekends, and holidays.

Starting hourly rate is negotiable within the range and will be offered at a level consistent with the experience and qualifications of the candidate. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.

What you will do with us
:

• Program Coordinator - Events & Inventory Support:
  Manage and maintain the Special Events equipment inventory, including tracking, ordering supplies, and organizing multiple storage areas.
• Coordinate the setup, takedown, and transport of equipment for all events organized by the Special Events Team.
• Provide oversight and coordination for contracted event parking shuttles.
• Support the operation of City Farmers Markets, including the setup and breakdown of equipment.
• Perform minor repairs and cleaning of equipment as needed.
• Assist with on-site event logistics, ensuring a safe and smooth experience for staff, vendors, and attendees.
• Provide outstanding service, pursue continuous improvement, and exceed expectations.

What you will need to be considered
:

• Background and previous relevant work experience in event operations, logistics, warehouse or inventory management, farmers market, or outdoor program support.
• Previous customer service related experience.
• Enjoy hands-on, physical work and logistical coordination.
• Be able to lift, carry, and move equipment and materials weighing up to 30 pounds.
• Be comfortable driving a variety of vehicles, such as cargo vans and rental trucks (no special licenses required).
• CDL or shuttle oversight experience is desired but not required.
• Strong interpersonal, organizational, time management, communication (verbal and written), and customer service skills.
• High level of attention to detail and accuracy.
• Computer proficiency (Microsoft 365 applications).
• AA degree or higher or relevant course work.
• Ability to communicate effectively in English; multilingual skills a plus.
• Valid driver's license and satisfactory driving record.
• CPR/AED and First Aid certification (may be obtained through the City upon hire).
• Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities to satisfactorily perform essential job duties.

Interested applicants must submit the following to be considered:

• A complete online application (incomplete applications will not be processed)
• Current Resume (attached to the online application)

Review of applications will continue immediately, so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are identified or all hiring decisions have been made.

Successful candidates will be subject to a background check and drug/alcohol screening. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.

For more information about the position, please contact Events Administrator Lauren Neal l or . Questions regarding the online application process may be directed to the Department of Human Resources at hr or .

This recruitment will establish an eligibility list which will be used to fill the current vacancies and may be used to fill other openings in this classification which occur in the next 6 months.