Administrative Assistant, Supported Employment, Montgomery Co, MD

Administrative Assistant, Supported Employment, Montgomery Co, MD

Job Category :
Clerical and Administrative Services

Requisition Number : ADMIN
010192

• Posted :
  November 14, 2025
• Full-Time
• On-site
• Rate : $18 USD per hour

Gaithersburg, MD 20877, USA

General Summary

• Provide assistance to the Program Director and CEP staff
• Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along
• Gather required demographic information, ensure that data required for billing is up to date in electronic health record
• Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services
• Perform monthly billing activities as required for each payer
• Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list
• Perform office tasks, such as answering phones, typing, photocopying, filing, etc.
• Process mail
• Track authorization/purchase orders, quality management activities and required timelines
• Oversee the ordering of supplies and keep inventory of office supplies stocked as needed.
• Observe and report any changes in individuals’ conditions, physical and/or mental health
• Manage difficult or emotional individual situations, respond professionally for requests for assistance and support.
• Plan coverage for absences in conjunction with your supervisor.
• Complete training and documentation as required by regulation and accreditation bodies.
• Attend meetings as assigned.
• Perform other duties as assigned.

• High school diploma or GED.
• Two years of work experience.
• Safe driving record and reliable transportation.
• Proficient with Microsoft Office, experience with electronic health record preferred.

At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer:

• A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation
• Comprehensive medical, dental and vision benefits for benefit eligible positions
• 403b retirement match
• Generous paid-time-off for benefit eligible positions
• Complimentary Employee Assistance Program (EAP)

Pay for this position is a flat rate of $18/hr.

WHY SHEPPARD PRATT?

At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual’s facing life’s challenges. Join us and be a part of a mission that changes lives!

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.