Payroll Specialist

The Payroll Specialist is responsible for managing and executing complex payroll operations to ensure accurate and timely compensation for employees. This position requires attention to detail and payroll expertise that will help fuel our hardworking, field-based crew.

The position requires proficiency in processing weekly payroll using UKG Ready and having a strong understanding of garnishment calculations, as well as state and federal payroll tax processing. This role is crucial in ensuring that our employees are paid accurately and on time while maintaining compliance with all relevant regulations. The Payroll Specialist must be available to work on-site, five days a week, as this is a position that requires daily in-office attendance.

• Process weekly payroll for multi-state employees, ensuring accuracy and timeliness.
• Reconcile payroll discrepancies as needed.
• Maintain accurate payroll records to ensure compliance with government regulations.
• Calculate and process garnishments, levies, child support, and other wage deductions.
• Prepare and process state and federal payroll tax filings.
• Stay up-to-date with changes in tax regulations to ensure compliance.
• Assist with quarterly and annual tax filings, including W-2 and 1099 forms.
• Generate and analyze payroll reports for management review.
• Conduct regular audits of payroll data to ensure accuracy.
• Assist with year-end payroll activities, including reconciliations and audits.
• Collaborate with Finance to identify opportunities for improving payroll processes.
• Participate in system upgrades, testing, and implementation of new features in UKG Ready.
• Address and resolve payroll-related inquiries from employees, providing clear explanations and support as needed.
• Educate employees on payroll processes and policies, including the impact of changes in deductions, taxes, and other payroll-related items.

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of 5 years of payroll processing experience, with a focus on multi-state payroll.
• Proficiency in using UKG Ready (formally Kronos Workforce Ready) is a highly preferred.
• Certification as a Certified Payroll Professional (CPP) is a plus.
• Excellent attention to detail and strong analytical skills.
• Ability to handle confidential information with discretion and integrity.
• Strong verbal and written communication skills.

• Attendance/Punctuality - is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
• Safety and Security - observes safety and security procedures; reports potentially unsafe conditions; uses equipment and materials properly.
• Teamwork - contributes to building a positive team spirit; puts success of team above own interests.
• Quality - demonstrates accuracy and thoroughness; monitors own work to ensure quality.
• Productivity/Quantity - meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
• Dependability - follows instructions, responds to management directions; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.
• Communication - listens and gets clarification; responds well to questions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential functions may require maintaining physical condition necessary for standing, walking, bending, stooping, seeing and hearing within normal ranges.

Job requires ability to sit for long periods of time with minimal breaks.

Must be able to lift and/or move up to 20 pounds unassisted.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to…