Vice Chair of Administration Department of Pediatrics

Classification

Title:

Director, Healthcare Administration

Classification

Minimum Requirements:

Master's degree in an appropriate area and six years of relevant experience; or a bachelor's degree in an appropriate area and eight years of relevant experience.

Job Description:

The University of Florida’s Department of Pediatrics is seeking an experienced Vice Chair of Administration to provide strategic and operational leadership for a large, complex academic department spanning 21 divisions and roughly 700 faculty and staff. As a key partner to the Department Chair, this leader will oversee administrative operations across research, education, and clinical missions, ensuring alignment with University and College of Medicine priorities.

We are looking for a collaborative, strategic leader with strong financial and operational expertise and proven change‑management skills. Someone who can guide dynamic teams and support departmental growth. Apply today to make a meaningful impact within a top‑tier academic health system.

• Directly supervise six administrative leaders overseeing Education, Research Administration, Clinical Operations, Human Resources, Finance, and Divisional Administration.
• Oversee daily administrative operations across academic, clinical, teaching, and research missions.
• Lead the implementation of University, College of Medicine, UFP/FCPA, and UF Health policies and process changes, while fostering a culture of transparency, accountability, and team empowerment.
• Drive continuous process improvement through training, mentorship, and structured professional development plans that support team growth and alignment with departmental goals.
• Implement policies that strengthen efficiency and compliance, ensuring timely, accurate stakeholder communication.

• Identify opportunities to strengthen academic, research, and clinical programs.
• Support development and execution of departmental strategic plans.
• Coordinate with faculty and leadership to align departmental goals with institutional priorities.

• Work closely with the Department Chair to advance departmental goals and initiatives.
• Support divisional and functional administrators to ensure cohesive, coordinated operations.

• Develop and manage the department’s budget, including forecasting and long‑term financial planning.
• Monitor financial performance while overseeing grant administration and research funding, to ensure adherence to budgetary expectations and fiscal accountability.
• Serve as the department’s senior fiscal officer, ensuring compliance with all College, UF Health, and University financial policies and procedures.

• Oversee recruitment, hiring, onboarding, and training of administrative staff, as well as oversee functions including employee relations, performance evaluations, and professional development initiatives.
• Ensure compliance with university HR policies and labor laws.

• Support faculty with research proposal development and submission.
• Oversee research project administration and regulatory compliance.
• Facilitate partnerships and collaborations to advance research initiatives.

• Oversee faculty recruitment, appointments, promotions, and tenure processes.
• Ensure timely completion and communication of annual faculty evaluations.

• Support curriculum development, scheduling, accreditation, and academic records.
• Support recruitment, admissions, and advising for UME learners, graduate students, residents, and postdoctoral fellows.

Gainesville, home to the University of Florida, is ranked #1 best city to move to in Florida by USA Today. Centrally located in North Florida, it offers a blend of small‑town charm and big‑city amenities, with proximity to major airports, family entertainment, and some of the best beaches in the world. Known for its beautiful landscapes and urban forest, Gainesville is a hidden gem that provides year‑round outdoor activities, award‑winning college sports, and a rich cultural scene.

The University of Florida and UF Health…