Assistant Project Manager - Gainesville, Fl

Assistant Project Manager - Gainesville, FL

Location: Gainesville, FL, USA

Category: Project Management

The Assistant Project Manager will support the Project Manager in planning, executing, and finalizing new construction and renovation projects according to strict deadlines and established budgets. This includes acquiring resources and coordinating the efforts of both internal team members and third‑party contractors or consultants to deliver projects according to plan. The Assistant Project Manager will also support the efforts to define the project's objectives and enforce quality control activities throughout its life cycle.

• Support the Project Manager with overall project planning and execution.
• Identify and prequalify key subcontractors, vendors, and trade partners as required to successfully perform the scope of work on a project.
• Support the project manager to effectively negotiate subcontract agreements and develop comprehensive, mutually agreeable scope packages.
• Support the Project Manager and Superintendent with development of the overall project schedule.
• Prepare monthly reports to convey critical project information to all stakeholders.
• Support the needs of the client throughout the project.
• Collect, review, and process project documents such as submittals, RFI's, and drawings revisions.
• Support clients with execution of owner direct purchase/sales tax savings programs.
• Support the Project Manager with timely collection of monthly invoices from trade partners.
• Apply for and track project permits and regulatory approvals. Support with inspection and final occupancy approvals.
• Participate in or facilitate meetings when required. Develop thorough meeting minutes for all project meetings.
• Support monthly invoicing, collection of lien waivers, maintaining certificates of insurance, and subcontractor prequalification efforts.
• Participate in and support quality control and safety initiatives throughout the project's life cycle.
• Other duties as assigned.

• Strong leadership and team management skills.
• Excellent communication and interpersonal abilities.
• Proficient in project management and scheduling software tools.
• Strong analytical and problem‑solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Detail‑oriented with a focus on accuracy and quality.
• Adaptability and flexibility in a dynamic work environment.
• Strong budgeting and financial management skills.
• Excellent planning and organizational skills.

• Bachelor's degree in Construction Management, Business Administration, Management, or a related field.
• Minimum of 1‑3 years of experience in project management or a similar role.
• Basic proficiency in project management software and tools.
• Demonstrated experience in coordinating multiple tasks simultaneously.
• Strong communication and interpersonal skills.

• Flexibility to travel on short notice for urgent business needs, to attend meetings, trainings, and events.
• Maintain a professional demeanor and appearance during business trips.
• Compliance with company travel policies and procedures.

• Ability to sit, stand, and walk for long periods of time.
• Ability to use a computer, phone, printer, scanner, and other office equipment.
• Visual acuity for detailed work and computer use.
• Ability to lift, carry, and move up to 25 pounds of files, documents, and materials.

Stellar offers a comprehensive package which includes:

• Competitive pay based on experience.
• Remote & hybrid work options for many positions.
• Paid Time Off – accrue 15 days (120 hours) within first year of service.
• Paid holidays.
• Medical, dental, and vision insurance options.
• Tax‑advantaged accounts (HSA, FSA, Dependent Care FSA).
• Company‑paid life and disability insurance.
• 401(k) – company match with immediate vesting.

Stellar, headquartered in Jacksonville, FL, is a fully integrated firm focusing on design, construction, architecture, engineering, and mechanical services worldwide for over 30 years. Stellar combines a multitude of capabilities to create buildings and systems of exceptional long‑term quality, value and efficiency. From food processing plants and healthcare facilities to refrigerated warehouses, automated production lines and beyond, we offer an integrated approach to meet all our clients' needs.

Stellar is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed service member status, or any other status protected by law.

PI