Grants​/Contracts Specialist

Bachelor's degree in business administration, public administration, or related field and one year experience in grants, budgeting, finance, or related experience; or any equivalent combination of related training and experience. Successful completion of a criminal history background investigation is required prior to employment. Applicants within six months of meeting the minimum education/experience requirement may be considered for trainee status.

A Valid Florida Driver License is required and a Motor Vehicle Record that meets the requirements of Alachua County policy #6-7;
Motor Vehicle Records will be reviewed prior to employment. If, in the past 24-month period, the applicant's Motor Vehicle Record has more than three (3) moving traffic infractions or three (3) or more at fault motor vehicle accidents (or combination of both and/or a conviction/pending charge for driving under the influence) or is in violation of any standard mandated by Federal or State Law or Regulation, the minimum qualifications are not met for the position.

Successful completion of all applicable background checks pre-hire and ongoing are required.

This is a grant funded position.
Employees are eligible for benefits but have no guarantee of permanent employment.

This is professional work providing administrative and operational support in all phases of grant management within an assigned County department.

An employee assigned to this classification is responsible for grant research, preparation, coordination, monitoring, reviewing, modifying, drafting, redrafting, and writing of grants and grant related contracts for presentation to the Department, County leadership, County Manager and/or BoCC for acceptance.

Work is performed under the direction of a higher-level supervisor or designee and is reviewed through conferences, reports and observation of results achieved.

This is an emergency essential classification. Upon declaration of a disaster and/or emergency, all employees in this classification are required to work.

Exudes a positive customer service focus.

Advocates building organizational culture through aligning decisions with the County's core values.

Facilitates County grant proposals by searching out available grant offerings at local, state, and national levels, that are appropriate to the County revenue diversification effort.

Maintains an inventory of funding resources and information to allow monitoring of grants and grant related contracts to ensure compliance with Federal, State, and County guidelines.

Prepares, writes, and submits grant applications utilizing desktop publishing and word processing software.

May assist other County departments in the development, writing and review of grant applications.

Analyzes grants and grant agreements, reviews language and makes modification and re-drafts, as required.

Responsible for assigned Department(s) and County grant and grant related contract information including coordinating and monitoring of grant funded projects, grant related contracts and expenditures.

Reviews and answers requests for information regarding Department and County grant and grant related contractual relationships.

Maintains an on-going database of all relevant grants and grant information, as well as permanent files for grants and grant related contracts.

Evaluates compliance with grant and grant related contract requirements.

Works with and/or trains appropriate staff to prepare or assist with grant applications, process grant awards, track compliance, monitor expenditures and assist with reporting needs.

Assists in the preparation of the annual budget with regard to grants and grant related contracts.

Represents the County on various committees and groups, as directed.

Provides periodic updates to the County Manager and Board on the status of grants in the County.

Works with lobbyists and state and federal agencies on grant issues.

Implements and tracks deadlines and deliverables for grant compliance and completion, including monthly programmatic and financial reporting, final reports and grant closeout.

Coordinates the evaluation of outcomes for each grant and develops tools or systems to collect outcome data.

Establishes fiscal monitoring of approved grants to ensure quality assurance throughout all processes by reviewing available funding in compliance with federal, state, and local laws, BoCC administrative rules and directives, and BoCC policies and procedures.

Performs the duties listed, as well as those assigned, with professionalism and a sense of urgency.

For Accreditation Office:
Oversees record retention requirements in alignment with local, state, and federal compliance.

For Community Support Services:
Reviews and submits invoices for payment, compiles program data, and develops grant expenditure reports. Drives a County vehicle and/or personal vehicle to various locations regularly to monitor contracts and/or attend community meetings.

NOTE:

These examples are intended only as…