Fiscal Assistant II​/Fiscal Assistant III

Overview

Fiscal Assistant II / Fiscal Assistant III

Apply now Job no: 538427
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:  - PH-FISCAL AND LOGISTICS

Classification

Title:

Fiscal Assistant II / Fiscal Assistant III

Level II:
High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Level III:
High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

The College of Pharmacy is recruiting for a Fiscal Assistant II or III. This position is within the fiscal unit of the College of Pharmacy’s Shared Service Center. It supports the departments and college by processing fiscal transactions, networking and establishing contacts with core offices, acting as a subject matter expert on college and UF fiscal policies and core office procedures, following up on pending items, and providing quality customer service.

This is a high-volume unit. The employee must be able to multi-task, be organized, problem-solve, be a self-starter, and abide by college, university, state and federal policies, procedures, and regulations.

Duties:

• Transactions Processing:
  Process Travel Authorizations (TA), Expense Reports (ER) and generic reimbursements. Process voucher payments in MyUF Market. Analyze, reconcile and approve Pcard charges for customer units based on chart field information, descriptions, explanations and documentation provided by the customers. Process Requisition s in MyUF Market. Process journal entries such as expense to expense (E2E) and expense to revenue (E2R). Review all voucher and journal entries for accuracy.
  
  Responsible for making deposits for the assigned units/accounts.
• Research, analyze, and resolve general accounts transaction problems: act as the “Subject matter expert” concerning fiscal policies and procedures of the college and UF. Stay updated on core office changes to policies, procedures and systems. Network with core offices to establish relationships. Provide input on processes, systems, and workflows relating to fiscal matters. Explain and apply complex policies and procedures.
• Reports:
  Review and work monthly reconciling reports, pull and work monthly fiscal reports, and work with research and finance units concerning close-out reports (monthly and fiscal year end closing).
• Meet with faculty and department staff:
  Meet with faculty and staff to solve fiscal problems, ensuring they understand the SSC processes and that the fiscal unit understands their needs.

Level II: $23.95 - $25.39/hour

Level III: $25.87 - $27.30/hour

Employment Benefits include:

• Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
• Retirement Options
  :
  Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
• Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

• 4-5 years experience with People Soft system.
• 4-5 years experience with UF policies and procedures for travel, pcards, voucher payments and requisitions, journal entries, deposits.
• 4-5 years experience with general accounts payable and procurement.

To be considered, you must upload your cover letter, resume, and list of three professional references. This position posting will fill only one position with the classification determined during the recruitment process and based on the successful applicant s education and experience, as detailed above in the qualifications.

This position is in-person and is not eligible for remote work.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

Required:

No

Advertised: 20 Jan 2026 Eastern Standard Time
Applications close: 27 Jan 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

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