Accounting Specialist

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Job No: 538333

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department:  - AG-FOOD SCIENCE - HUMAN NUTR

Classification

Title:

Accounting Specialist

Classification

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

• Approve Expenses, Oversee maintenance of Fiscal Spreadsheets, And Reconciliations
• Serve as a Level 2 Approver for invoice & p-card payments, requisitions to purchase travel expenditures.
• Undertake the monthly reconciliation of sponsored projects in line with university‑recommended fiscal responsibility practices to research and resolve finance and accounting‑related issues. Manage spreadsheet of accounts, evaluate financial data, and provide reports to faculty. Inform faculty of potential issues, action taken or recommend action. Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
• Reconcile all invoice and card transactions, ensuring that charges are appropriately charged to the correct funding source.
• Oversee the verification and imaging process for all purchasing card transactions. Troubleshoot funding and documentation complications.
• Review back‑up documentation to ensure it meets Sponsor, UF, and Department requirements. Ensure that the expenses meet the Uniform Guidance, codified at 2
  
  CFR 200, issued by the Office of Management and Budget (OMB) for Federal awards and that costs are reasonable and allocable for the project.
• Coaches others in methods of identifying and correcting errors and omissions; tracks the cost and impact of errors; and will perform random internal audits of back‑up documentation and system entries while completing the monthly reconciliations.
• Coordinates with faculty on new awards, budget changes, and key deadlines.
• Analyzes and confirm award setups; work with internal teams to correct errors.
• Provide financial details to PIs and research staff to support project planning.
• Collaborates with sponsors and UF staff to resolve financial issues.
• Prepare and submit invoices to ensure timely revenue collection.
• Monitor award requirements such as cost sharing and human/animal subject approvals.
• Process budget transfers, pre‑award spending requests, and funding adjustments.
• Set up and manage subprojects and subcontracts; complete necessary exemptions.
• Work with HR and accounting staff to ensure accurate payroll and effort reporting.
• Support travel compliance and respond to documentation requests.
• Oversee final reporting, billing, and project closeout activities.
• Other duties as assigned by Department Leaders.

$54,000 - $60,000 commensurate with education and experience.

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Experience working in a fiscal capacity.

In order to be considered, you must upload your cover letter, resume and (3) references.

Applications close: 15 January 2026. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.