Accounting Specialist

Apply now Job no: 538333
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department:  - AG-FOOD SCIENCE - HUMAN NUTR

Accounting Specialist

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

• Approve Expenses, Oversee maintenance of Fiscal Spreadsheets, and Reconciliations
• Will serve as a Level 2 Approver for invoice & p-card payments, requisitions to purchase travel expenditures.
• Undertake the monthly reconciliation of sponsored projects in line with university‑recommended fiscal responsibility practices to research and resolve finance and accounting‑related issues.
• Manage spreadsheet of accounts, evaluate financial data, and provide reports to faculty.
• Inform faculty of potential issues, action taken or recommend action.
• Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.
• Reconciles all invoice and card transactions, ensuring charges appropriately charged to correct funding source.
• Oversees verification and imaging process for all purchasing card transactions. Troubleshoot funding and documentation complications.
• Review back‑up documentation to ensure it meets Sponsor, UF, and Department requirements. Ensure expenses meet the Uniform Guidance (2
  
  CFR 200) and costs are reasonable and allocable.
• Coaches others in identifying and correcting errors and omissions.
• Tracks cost and impact of errors; performs random internal audits.
• Coordinates with faculty on new awards, budget changes, and key deadlines.
• Analyzes and confirms award setups; works with internal teams to correct errors.
• Provides financial details to PIs and research staff to support project planning.
• Collaborates with sponsors and UF staff to resolve financial issues.
• Prepares and submits invoices to ensure timely revenue collection.
• Processes budget transfers, pre‑award spending requests, and funding adjustments.
• Sets up and manages subprojects and subcontracts; completes necessary exemptions.
• Works with HR and accounting staff to ensure accurate payroll and effort reporting.
• Supports travel compliance and responds to documentation requests.
  
  Oversees final reporting, billing, and project closeout activities.

Other duties as assigned by Department Leaders.

$54,000 - $60,000 commensurate with education and experience.

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Experience working in a fiscal capacity.

Upload cover letter, resume and three references.

Application must be submitted by 11:55 p.m. (ET) on the posting end date.

No.

Advertised: 08 Jan 2026 Eastern Standard Time
Applications close: 15 Jan 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.