Accounting Specialist

Classification

Title:

Accounting Specialist

Classification

Minimum Requirements:

A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Job Description:

Approve Expenses, Oversee maintenance of Fiscal Spreadsheets, And Reconciliations

Will serve as a Level 2 Approver for invoice & p-card payments, requisitions to purchase travel expenditures.

Undertake the monthly reconciliation of sponsored projects in line with university-recommended fiscal responsibility practices to research and resolve finance and accounting-related issues. Manage spreadsheet of accounts, evaluate financial data, and provide reports to faculty. Inform faculty of potential issues, action taken or recommend action. Ensures compliance with federal, state, university, and sponsoring agency regulations, policies, and procedures.

Reconciles all invoice and card transactions, ensuring that charges are appropriately charged to the correct funding source.

Oversees the verification and imaging process for all purchasing card transactions. Troubleshoot funding and documentation complications.

Review back-up documentation to ensure it meets Sponsor, UF, and Department requirements. Ensure that the expenses meet the Uniform Guidance, codified at 2

CFR 200, issued by the Office of Management and Budget (OMB) for Federal awards and that costs are reasonable and allocable for the project.

Accounting Responsibilities

Coaches' others in methods of identifying and correcting errors and omissions; tracks the cost and impact of errors; and will perform random internal audits of back-up documentation and system entries while completing the monthly reconciliations

Coordinates with faculty on new awards, budget changes, and key deadlines.

Analyzes and confirm award setups; work with internal teams to correct errors.

Provide financial details to PIs and research staff to support project planning.

Collaborates with sponsors and UF staff to resolve financial issues.

Prepare and submit invoices to ensure timely revenue collection.

Monitor award requirements such as cost sharing and human/animal subject approvals.

Process budget transfers, pre-award spending requests, and funding adjustments.

Set up and manage subprojects and subcontracts; complete necessary exemptions.

Work with HR and accounting staff to ensure accurate payroll and effort reporting.

Support travel compliance and respond to documentation requests.

Oversees with final reporting, billing, and project closeout activities.

Other
- Other duties as assigned by Department Leaders