Graduate Fellowship & Awards Coordinator

Job Overview

Apply now Job no: 538374
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration
Department:  - GR-GRAD STUDENT SUCCESS

Classification

Title:

Res/Fellowship Program Crd III

Salary: $75,000 Annually

Serves as the Graduate School’s lead coordinator for prestigious external and internal fellowships. Will support onboarding, orientation, responding to policy and funding inquiries, and assisting with supplemental funding applications. Guides graduate student applicants through the process by leading application workshops, coordinating campus interviews, and offering strategic advising.

Designs and delivers programming on prestigious fellowships and external funding opportunities, including sessions on identifying funding sources, crafting competitive proposals, and understanding reviewer expectations. Collaborates with Graduate School Professional Development and other campus partners and a variety of graduate populations.

Oversees internal award programs for the Graduate School including Teaching Assistant Awards, Program and Staff Awards. Leads and manages annual award and recognition ceremony.

Oversees internal systems for tracking fellowships and awards. Ensures compliance with agency regulations and manages institutional reporting requirements. Maintains proposal resource libraries, templates, and databases to support future applicants.

Coordinates Graduate School support for the recruitment and funding of international Fulbright scholars. Advises academic units on Fulbright program requirements and funding structures. Manages out‑of‑state tuition waivers and facilitates institutional processes that support the success of international Fulbright awardees.

Contributes to Graduate School initiatives related to graduate student success and recognition. Participates in review committees and supports internal fellowship and award programs in alignment with strategic goals.

Bachelor’s degree and five years of experience coordinating educational programs or fellowship programs; or an equivalent combination of education and relevant experience.

Master’s degree in a relevant field and 5 years of experience advising students on nationally competitive fellowships/awards, academic writing, or graduate funding; experience leading workshops and campus‑wide outreach. Demonstrated ability to coordinate endorsement processes, run mock interviews, and provide substantive feedback on statement/proposals. Familiarity with NSF GRFP requirements and Fulbright U.S. Graduate Student Program campus processes.

Experience with data management/reporting/Salesforce CRM for awards and compliance with agency guidance.
Doctorate or terminal degree; prior success advising/endorsing nominees who received national awards. (Preferred in many director‑level postings.) Experience coordinating internal award competitions and leading recognition events. Engagement with the National Association of Fellowships Advisors (NAFA) and/or service as a reviewer for national competitions (e.g., Fulbright, GRFP).

In order to be considered, applicants must provide a cover letter, resume and list of professional references.

Advertised: 09 Jan 2026 Eastern Standard Time
Applications close: 31 Jan 2026 Eastern Standard Time

Health Assessment

Required:

No

This is not a remote work position, and is located on the University of Florida main campus in Gainesville, FL.

A criminal background check is required.

The University of Florida is an Equal Employment Opportunity Employer.