Purchasing Agent Iii

Requisition No: 868648

Agency:
Department of Health

Working Title:

PURCHASING AGENT III -

Obtains quotes for Information Technology equipment and supplies and orders when needed. Performs purchasing of services using My Florida Market Place  system or Purchasing Card (P-Card) to process requisitions. Ensures appropriate coding, justifications, and other necessary information is included.

Reserves and pays for seminar registrations for staff that do not have a P-Card for travel. Creates requisitions in MFMP to purchase supplies and equipment in accordance with applicable statutes, rules, regulations, and directives of the Department of Health.

Corresponds with vendors on incomplete or incorrect orders, receives items, and ensures appropriate coding and justifications. Creates internal property tags for cell phone purchases and any item requiring internal property tag. Marks items received in purchasing system using packing slips supplied by storekeeper.

Provides training for office staff in completing requisitions and performing other functions within the MFMP system including viewing history, receiving, etc. Maintains master lists of copiers, staff cell phones, and related inventory. Ensures acquisition and retention of all IRRs, Direct Orders, P-Card purchases, requisitions, invoices, and packing slips over $5,000.

Creates E-Quotes, maintains maintenance agreements, monitors requisitions for compliance, processes single source purchases and purchase orders for memberships, ensures compliance with competitive solicitations, uses State and Alternate contracts, processes advance payment purchase orders, and handles promotional and educational items. Uses PRIDE or RESPECT vendors when possible, purchases incentive items, vehicles, and ensures vendors have W-9 on file. Trains vendors, assists Storekeepers with receiving and delivering refrigerated items, and performs all other duties as required.

Knowledge of My Florida Market Place  system;
Word and Excel;
Asset Management System (AMS); FLAIR.

Minimum – Two or more years of computer experience in a professional job setting;
Two or more years of purchasing experience in a professional job setting.

Preferred – Experience with State agency procurement.

Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the healthiest state in the Nation.

Values:

I nnovation:
We search for creative solutions and manage resources wisely.

C ollaboration:
We use teamwork to achieve common goals & solve problems.

A ccouncability:
We perform with integrity & respect.

R esponsiveness:
We achieve our mission by serving our customers & engaging our partners.

E xcellence:
We promote quality outcomes through learning & continuous performance improvement.

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.

Note:

You will be required to provide your Social Security Number (SSN) in order to conduct this background check. Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday,…