Research Administrator II

Job Information

Job No: 535691

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Grant or Research Administration, Veterinary Medicine/Animal Care

Department:  - VM-BUSINESS OFFICE

Classification

Title:

Research Administrator II

Expected Salary: $53,000 - $72,900

• Works closely with stakeholders in connection with management of research grants and grant-related funds.
• Works in partnership with CVM Research office to ensure grant proposals meet appropriate administrative and budgetary requirements.
• Monitors grant fiscal records through the use of UF and Vet Med systems, including but not limited to myUFL and UFIRST.
• Reviews grant transactions for accuracy and processes correcting journal entries as needed.
• Monitors and adjusts grant encumbrances frequently to maintain accurate balances.
• Analyzes grant accounts during their life cycle and reconciles as needed at each milestone.
• Serves as liaison between CVM Faculty P.I.'s, their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.
• Assists principal investigators with submissions, budget preparation and revisions, award modifications in UFIRST and other reporting documents.
• Provides regular communication and support for PI’s, PI support staff, and PI department staff by preparing reports and meeting regularly to review the status of projects.
• Applies knowledge of grant-related regulations and guidelines and interprets policy and procedures for college stakeholders.
• Assists with monitoring and preparation of reports to sponsoring agencies.
• Monitors projects for appropriate purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols, ensuring all payroll and cost‑sharing commitments are properly recorded.
• Consults with college stakeholders to provide support for effort tracking and serves as knowledge leader for effort‑related training; oversees all aspects of research‑related payroll distributions and has signing authority for payroll distribution‑retro requests (PDRR) and payroll cost transfer forms.
• Assists PI’s and college stakeholders with budget submissions, revisions and no‑cost extensions as necessary.
• Provides grant accounting for CVM departments, principal investigators, and University core offices to ensure compliance.
• Tracks all financial activity on award and provides basic accounts payable, human resource and payroll support.
• Reviews and monitors effort and communicates with department and PI to accurately record and verify effort reporting.
• Works with stakeholders—including vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty and staff—to resolve grant‑related issues.
• Advises principal investigators and college stakeholders on university, state and federal guidelines governing expenditures and other award activities, providing financial reports to investigators and departments to assist in award oversight.
• Works with C&G to close‑out projects, including but not limited to residual account transfers, maintaining payment records from sponsors, assisting with data requests and reports, and maintaining subcontract records.

Minimum Requirements: Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.

• People Soft, MS Office, UFIRST, my Investigator, Enterprise Analytics, ERA Commons (NIH) and UF fund accounting experience.
• Strong customer service and team‑centric skills, experience working with diverse personalities.
• Ability to communicate effectively and courteously, both written and verbally, and work with the public in a tactful manner.
• Knowledge of grant process and accounting standards.
• Ability to plan, organize and coordinate work assignments.
• Ability to operate Windows‑based and character‑driven programs.
• Knowledge of State, UF and College of Veterinary Medicine rules and procedures.
• Certified Research Administrator.

Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

Required:

No

Applications Close: 26 February 2026

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The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.