Procurement Agent II Job Gainesville area,Florida USA,Business

Job Overview

Apply now Job no: 538372

Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Facilities Operations/Skilled Trades, Office/Administrative/Fiscal Support
Department: - CFO-PURCHASING SERVICES

Classification Title

Procurement Agent II

Education Requirements

Bachelor’s degree in an appropriate area and three years of relevant experience or an equivalent combination of education and experience.

Job Description

Analyzes requisitions checking for best business practices, compliance with UF regulation, directives, policies, Florida Statutes and, when applicable, Federal Uniform guidance. Ensures requisitions include proper descriptions, vendor, account numbers and justifications.
Reviews and edits vendor contracts to ensure they include best business practice and compliance with regulations, directives, policies and guidance.
Reviews sole source requests prior to Associate or Director approval.
Edits, researches and helps draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the UF regulation bid level.
Researches potential vendors (including small and disadvantaged businesses) for ITB response.
Assists in identifying opportunities for annual contracts, confers with using departments regarding current and future requirements and recommends appropriate acquisition method.
Solicits and evaluates vendor price quotations.
Opens and analyzes ITB.
Participates in vendor business review meetings.
Maintains a high level of customer service to UF departments regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication, providing training and periodic department visits.
Promptly answers phone and email inquiries from vendors and University personnel concerning public purchasing process and UF procurement process.
Works on resolving vendor disputes.

Contributes to development of external training including review of web pages related to areas of commodity/service concentration.

Maintains expertise in procurement and commodity areas by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, meeting with suppliers, campus stakeholders and Group Purchasing Organizations to continuously improve and broaden knowledge of products and services.

Stays current with existing and new policy matters/changes by the State, University and Federal Government regarding the procurement of needed goods and services.

Keeps up to date on new trends, market conditions and improvements to procurement techniques/procedures.

Assists in documentation of internal processes.

Performs other duties as assigned by the Procurement leadership/management team (CPO, Director etc.).

Salary

$55,000 – $65,000

Preferred Qualifications

Professional work experience.
Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience.
Undergraduate degree from an accredited college or University. Degrees in Business, Public Administration or Supply Chain Management are preferred.
Professional purchasing certification (ISM, NIGP) is preferred and encouraged within two years of position assignment.

Application Instructions

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

No.

Schedule

Advertised: 09 Jan 2026 Eastern Standard Time
Applications close: 23 Jan 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

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