Conference and Event Planner

Description

The Event Planner II is responsible for planning, implementing, and executing events within the University of Florida Office of Continuing Medical Education (CME) as well as cross training within the division of Educational Affairs (OEA). The CME Office provides full-service planning and day-of coordination for departments throughout the College of Medicine (COM), supporting events ranging from 50 to 200+ physician attendees at local and national venues.

Required - A bachelor’s degree and two years of appropriate experience; or a high school diploma and six years of appropriate experience. Appropriate college coursework may substitute at an equivalent rate for the required experience.

Preferred - The ideal candidate will possess:

• Bachelor’s degree in event management, hospitality, or equivalent degree.
• Conference planning experience including basic knowledge of hotel contracts, catering, arranging/coordinating with speakers.
• Great attention to detail.
• Open to learning and growing.
• Strong relationship building and facilitation skills to communicate with stakeholders including conference speakers, attendees (primarily physicians), and CME staff.
• Demonstrated experience and ability to effectively communicate orally and in writing.
• Demonstrates a high level of professionalism.
• Ability to function autonomously.
• Ability to quickly learn and take on lead role for assigned events.
• Ability to handle high volume of detail work with accuracy and manage multiple projects or tasks.
• High level of organizational skills for administrative tasks and follow up.
• Ability to understand, interpret, and apply rules, regulations, policies, and procedures as a state institution.
• Basic proficiency with Microsoft Office programs (Excel, Publisher, Word) and Adobe programs.