Staff Assistant

Position: STAFF ASSISTANT - 67032323
Requisition no: 871871

agency: agency for persons with disabilities

working title: staff assistant
- pay plan: career service

position number:

salary: $1,336.92 - $1,470.62 biweekly

posting closing date: 03/25/2026

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agency for persons with disabilities

position: staff assistant

position's location: tacachale - gainesville, fl

position number:

open competitive opportunity

candidate pool: future vacancies may be filled from this advertisement for a period of up to six months.

this posting may close prior to closing date.

working for the state of florida is more than a paycheck. The state's total compensation package for employees features a highly competitive set of employee benefits including:

• health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• dental, vision and supplemental insurances available at state rates
• state of florida retirement package
• generous vacation and sick leave
• 10 paid holidays a year
• career advancement opportunities
• tuition waiver for state college/university courses
• training opportunities
• for additional benefit information available to state of florida employees, go to

the agency for persons with disabilities (apd) works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. Apd provides critical services and support for customers with developmental disabilities to reach their full potential. The agency serves people with spina bifida, autism, down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, prader-willi syndrome, phelan-mcdermid syndrome, and intellectual disabilities.

There is no charge or co-payment for services provided through the agency.(Use the "Apply for this Job" box below)..org

join apd's tacachale and be part of the team that makes a difference - not just a living, impacting the lives of developmentally disabled adults!

salary range

$34,760.00 - $38,236.00 annually $1,336.92 - $1,470.62 biweekly

the hiring salary may exceed the maximum posted salary.

specific duties and responsibilities

provides administrative support to the program operations administrator (poa). This position requires independent work and decision making in preparing correspondence and reports for supervisor's signature; dispersing incoming information to facility/department staff and independently initiating special projects.

operates computer, printer, copier and fax machine. Responsible for entering and retrieving data from electronic files for compilation of reports and/or information requested to include but not limited to entering resident incident report data, processing and tracking client trust and trust account funds.

independently prepares memorandums, letters, forms and other documents in response to incoming mail, phone calls, assignments and special projects; ensures they are completed timely and accurately. Reviews all documents for the poa's signatures prior to the poa's review for accuracy and compliance with internal operating procedures and protocols.

establishes and maintains all records, files, correspondence and reports. Develops systems for retrieving data from files. Researches, collects and prepares reports to be used by the poa from assignments or data requested from administration and tracks assignments and reports through completion and resolution of the request to ensure timely submission.

coordinates and/or oversees personnel activities for the facility/department as designated by the poa, including but not limited to scheduling/tracking of new employee facility orientation, processing the separation of employees, filling vacant positions, maintaining a current facility table of organization.

schedules appointments for and maintains the poa's calendar and appointments. Receives visitors and screens incoming calls and answers inquiries of moderate complexity. Takes and delivers messages to staff.

other related duties as assigned.

position requirements

• a valid florida driver's license.
  • if hired with an out-of-state license a valid florida state driver's license must be obtained within 30 days.
  • corrective lenses restricted license are acceptable provided the driver wears the corrective lenses while operating a state vehicle.
• must be willing to perform essential services before, during, and after an emergency.
• must be willing to work beyond the normal work schedule to maintain minimum coverage levels and meet the needs of the agency.

this position may be required to perform essential services before, during, and after an emergency per apd op 2-0035.

this position is critical to the safety and supervision of residents and may require the incumbent to work beyond their normal work schedule to maintain minimum coverage levels in the facility.

knowledge, skills, and abilities:

knowledge of:

• computer software, i.e., microsoft word, excel, sharepoint, power point, outlook; the internet
• filing systems
• typing memorandums and various reports
• developing and…