Administrative Support AST III - Peds

Administrative Support AST III - Peds

Job No: 535667
Work Type:
Full Time

Location:

Jacksonville Campus
Categories:
Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:  - JX-PEDIATRICS-JACKSONVILLE

• Provides administrative assistance to the Division Chief, including managing a complex calendar, composing correspondence, developing presentations, and handling local and foreign travel arrangements. Arranges travel, including airline, automobile, and hotel reservations. Completes registrations for conferences and meetings. Completes Travel Authorization Reimbursement forms and Expense Reports in People Soft.
• Organizes and performs all office and clerical functions including, but not limited to, answering the telephone, taking and transcribing meeting minutes.
• Ensures that requests for action or information are relayed to the appropriate faculty or staff member. As needed, interprets requests, helps implement action, and decides who should be notified of important or emergency matters.
• Ensures the scheduling in advance of adequate rooms, reservation and delivery of needed equipment and catering of food, when appropriate, for meetings, training sessions, and large events.
• Orders supplies and items as requested by Division Chief or Executive Director. Ensures appropriate level of supplies are ordered and maintained in a cost effective manner.
• Submits and maintains times sheets as required for Division Chief and Assistant Director.
• Assists with special projects as assigned (conferences and meetings).

$21 to $26 per hour depending on education and experience.

High school diploma or equivalent and sever years of relevant experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

• Associate or Bachelor degree in a relevant discipline such as Healthcare Administration, Business or related field.
• Seven years of operational experience in an ambulatory practice setting in the same or similar specialty.
• Attainment of a score of at least 55 wpm on an approved typing test.

This requisition has been reposted. Previous applicants are still under consideration and need not apply.

This is a time-limited position. Time limited positions are based on circumstances, such as funding sources, which control the length of time for which the position is available.

Background Check is Required.

To be considered you must upload your Cover Letter, Resume/CV, and 3 References.

University of Florida College of Medicine - Jacksonville:
Visit this link to watch the video.

University of Florida is a member of the State University System of Florida and an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

Required:

No.

18 March 2026

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The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.