MGR, Health Care Admin

MGR, Health Care Admin

Job No: 538976

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Health Care Administration/Support

Department:  - MD-HOSPITAL MEDICINE DIVISION

Classification

Title:

Manager, Health Care Administration

Classification

Minimum Requirements:

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Plans and coordinates department activities by scheduling work assignments, setting priorities, and directing the work of subordinate employees. This would include direct reports of 1 administrative assistant, 1 medical assistant, and 4 OPS student assistants.
• Participates in the planning and administration of departmental and project activities. Working directly with division administrator and senior Faculty to strategize and create tracking mechanisms for projects or initiatives.
• Establish operational goals and objectives that align with the overall strategic plan. Working with division leadership to establish goals and initiatives for admin staff and medical assistants, then implementing processes and strategies to meet goals.
• Coordinating Faculty annual review meetings, formatting paperwork and obtaining necessary signatures.

• Assist Division Assistant Director with budget planning and management.
• Generating and submitting monthly Faculty shift tally reports and submitting additional duty payouts for Faculty, residents, fellows and OPS Faculty.
• Updating the Faculty FTE Reduction table tied to new Comp Plan.
• Reconciling Hospital Medicine's and the Care One Clinic's General Ledger.
• Monthly reconciliation of shift payments.
• Assisting the director with monthly variance reports.
• Tracking division operating expenses and implementing cost‑saving measures where applicable.
• Reviewing bi-annual Faculty incentive payments for the Division Administrator.
• Reviewing monthly Faculty scorecard data tied to productivity and incentive payments.
• Run standard Business Objects reports and format data for use in determining Divisional progress versus goals.

• Advises faculty, staff, and administrators regarding university policies and procedures related to the assigned area. This would be performed when onboarding Faculty and staff as well as communicating institutional updates to the division, as needed.
• Serves as a link between management and employees by handling questions, interpreting and administering policies/procedures, and resolving work related problems.
• Create and maintain a work schedule for admin staff.
• Coordinating and approving time and PTO requests for non-exempt staff.
• Meeting regularly with admin staff and medical assistant to bring forth ideas, questions and concerns to leadership regarding office processes, procedures and other issues as they arise.
• Supporting admin staff with their professional and personal goals, including encouraging professional development such as training courses, certifications and joining professional groups.
• Authorizing purchases based on yearly OE budget.
• Approving UFGO and myUFmarket transactions: PCard purchases, reimbursements, Travel, etc.

• Serve as administrative leader for the development of the faculty scheduling process.
• Development and implementation of special projects as needed.
• Any other duties, as needed, to fulfill the mission and to abide by the values of the College of Medicine.

Expected Salary: $65,/annually

Required Qualifications: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Strong leadership and team management abilities.
• Excellent communication and interpersonal skills.
• Financial acumen and budget management experience.
• Ability to manage multiple priorities and adapt to changing environments.
• Working knowledge of various computer programs:
  Microsoft Word, Excel, PowerPoint, Teams, Zoom, Docu Sign and Adobe.

Health Assessment

Required:

No

Special Instructions to Applicants: Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Applications Close: 11 March 2026

(Use the "Apply for this Job" box below)./538976

Our Commitment: The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.