Executive Assistant | Transformation & EPMO Onsite - Gainesville

Overview

Work location - Onsite - 1329 Building, Gainesville, FL

The Executive Assistant provides high‑level administrative and strategic support, ensuring smooth day‑to‑day operations and enabling the executive to focus on organizational priorities. This role requires exceptional discretion, sound judgment, strong communication skills, and the ability to anticipate needs in a fast‑paced, dynamic environment.

• Manage and optimize the executive’s calendar, including scheduling meetings, coordinating logistics, and resolving conflicts.
• Prepare executive-level correspondence, presentations, reports, briefings, and meeting materials.
• Act as a primary liaison between the executive and internal/external stakeholders, ensuring timely and professional communication.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
• Support strategic initiatives by tracking deadlines, following up on action items, and organizing documentation.
• Attend meetings as needed to capture and distribute detailed meeting notes and follow‑up items.
• Screen, prioritize, and route incoming communications, including emails, phone calls, and requests for executive time.
• Maintain confidentiality of all corporate, personnel, and strategic information.
• Assist with event planning, leadership meetings, board activities, and special projects.

Oversee administrative workflows to enhance operational efficiency and recommend improvements where appropriate.

Minimum Requirements:

Education: High school diploma or equivalent required; bachelor’s degree preferred.

Experience: 5+ years of administrative experience, including at least 2 years supporting a senior leader or executive.

License/Certifications (if applicable):