Administrative Specialist

Position: Administrative Specialist I
Classification

Title:

Administrative Specialst I

Classification

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Job Description:

Support UF RISC by providing administrative support and conducting daily administrative activities, including (but not limited to) managing office logistics, maintaining a digital file system, obtaining signatures, arranging meetings, preparing meeting materials, compiling data and preparing reports in support of assigned projects or meetings. Anticipate requirements and draft correspondence Senior Director. Other responsibilities include coordinating travel arrangements, answering phone calls, ordering office supplies, managing related fiscal matters, and assisting with constituent requests.

Exercise considerable judgment in managing the Senior Director's calendar and travel schedule. The complex schedule requires handling last-minute adjustments of scheduling and/or itineraries with discretion to enable maximum use of the director's time and enable the director to meet all commitments. Requires the ability to understand the director's priorities. Requires the ability to be detail oriented and the ability to multi-task with scheduling in multiple calendars with accuracy.

Support Compliance Programs while maintaining a high degree of confidentiality. Responsible for updating databases, spreadsheets, file systems and multiple systems-of-record with confidential and sensitive information. Maintain training material and completion records for program training, including scheduling sessions and registering attendees. Coordinate compliance meetings and committees, organizing agendas and providing logistical support.

Provides administrative support to the Senior Director and leadership team by performing a variety of administrative duties, as needed. Operates on own initiative, which includes planning, prioritizing, and flexibility with schedule to perform a variety of functions to meet deadlines. Is expected to complete work assignments independently with minimal instructions and supervision.

Expected Salary:

$25.38 - $27.78/hr

Required Qualifications:

Bachelor's degree; or an equivalent combination of education and relevant experience.

Preferred:

General knowledge of the operations for the various offices.

Knowledge of professional office skills.

Knowledge of effective written and oral communication, ability to articulate and interpret information.

Establish and maintain professional and effective working relations with others.

Maintain confidentiality of all information entrusted to this position.

Special Instructions to Applicants:

In order to be considered, applicants must provide a cover letter, resume and list of professional references.