Administrative Assistant

Job no: 538451
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible
Department:  - IP-INTERNATIONAL CENTER-GEN

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

• First contact for students and visitors, redirecting visitors, advising on basic F-1 nonimmigrant processes, directing to resources, and answering routine questions in person, by email (including Salesforce emails), or phone within established guidelines.
• Review I-20 requests submitted by academic departments to provide students with preliminary I-20 application instructions; process standard letter requests (e.g., F-1 status verification, social security application, expense, CADIVI, military).
• Coordinate new student check-in: manage, review, develop, update, and train on all matters related to the online check-in process, website information, and lobby materials for students.
• Act as a back-up Designated School Official (DSO) for travel signature requests and I-20 reprints; back-up to the Associate Director for managing the Linkage Institute process and standard letter-writing (including invitation letters for family members for tourist visa purposes).
• Provide routine office support: take detailed meeting minutes; assist with calendars for advisors and directors; schedule meetings/appointments; assist with work arrangements for ISS staff.
• Serve as main notary for international students.
• Route incoming mail and courier deliveries; distribute documents to students and office visitors.
• Back-up management of SIDA drop requests after the drop/add deadline, ensuring the student remains properly enrolled.
• Other duties as assigned.

Salary: $19.00 - $21.00/hour

• High school diploma or equivalent and one year of appropriate experience.

• Bachelor's degree
• FERPA training (provided)

• Knowledge of and experience with F-1 immigration regulations
• Knowledge of UF rules, regulations, and processes

• Effective communication; attention to detail; managing multiple priorities; attentive to deadlines; problem solving; service excellence; active learning; teamwork

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, upload a copy of your DD 214 Member Copy 4 with your application. See our Veteran's Preference Page for more information.

Health Assessment

Required:

No

Advertised: 20 Jan 2026 Eastern Standard Time
Applications close: 01 Feb 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

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