Research Administrator III - Pediatric Grants Office

Classification Title

Research Administrator III

Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

The Research Administrator III plays an integral role in the Department’s ability to achieve its research mission. This position supports the grants and contracts as a Research Administrator III (RAIII) for the Department of Pediatrics. The position is responsible for directing and managing the development and administration of complex proposals to federal, state, and private funding agencies following institutional policy; overseeing the setup of awards and post‑award management of assigned divisions/portfolios;

providing support to Principal Investigators and administrative staff. The Research Administrator works independently to ensure the departmental research operations process smoothly and to help achieve departmental research objectives. The incumbent will ensure that pre‑ and post‑award activities, for all types of sponsored research activities, are processed following governing policy and are adhered to deadlines.

• Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.
• Manage and monitor all awards or award modifications through completion by DSP.
• Ensure the timely processing of all awards or award modifications.
• Collaborate with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsors’ requests.
• Resolve any outstanding items that could prevent awards from being published by DSP.
• Work directly with Departmental Assistant Directors to ensure appropriate post‑award management.
• Complete no‑cost extensions as requested by Departmental Assistant Directors with the sponsor and/or DSP.
• Ensure the completion of reports to funding agencies.
• Provide data for faculty reporting across all academic areas, including faculty promotion and tenure packets, yearly evaluations, requests for proposals, searches of funding from agencies, and research applications.

• Work with departmental and institutional units to ensure all awards are fully executed, processed by the Division of Sponsored Programs (DSP), and assist Department Assistant Directors in managing awards.
• Manage and monitor all awards or award modifications through completion by DSP.
• Ensure the timely processing of all awards or award modifications.
• Work with PIs and DSP to receive award notifications, review proposed and funded budgets for changes, and provide budget item justifications per sponsors’ requests.
• Resolve any outstanding items preventing awards from being published by DSP.
• Work directly with Departmental Assistant Directors to ensure appropriate post‑award management.
• Complete no‑cost extensions as requested by Departmental Assistant Directors with the sponsor and/or DSP.
• Ensure the completion of reports to funding agencies.
• Provide data for faculty reporting across all academic areas, including faculty promotion and tenure packets, yearly evaluations, requests for proposals, searches of funding from agencies, and research applications.

• Manage the effort reporting process and certify each semester all faculty and staff research and teaching effort. This includes working with the department administrator to ensure that effort is entered correctly.

- Prepare grant reports, financial projections, and attend meetings as needed with the Principal Investigator and Director. Assist with special tasks and projects as assigned.

$68,000–$75,000 / year

Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

• Independently functional in all modules of UFIRST.
• Proven ability to submit federal and non‑federal grant proposals.
• Experience in pre- and post‑award grant management experience for basic…