Research Administrator III

Apply now Job no: 538409
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Grant or Research Administration, Health Care Administration/Support
Department:  - MD-PATHOLOGY-GENERAL

Classification

Title:

Research Administrator III

Classification

Minimum Requirements:

Bachelor's degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

• Review grant and contract award terms and conditions to determine budgetary requirements, restrictions, invoicing schedules, and other details.
• Coordinate with Contracts & Grants and other central university offices for proper processing and acceptance of awards.
• Award set-up in UFIRST and award modifications, assistance with completion of progress reports and preparation of comprehensive reports for all extramural funding in the Department to be provided to PI’s and department management committee.
• Assists with submission of faculty assignment reports as well as time and effort reporting for faculty and staff each semester. Manages key personnel commitments within the commitment module.
• Assists in the preparation of annual operating budget request (i.e., salary sources, expenses funded from extramural sources). Prepares special cost and/or budgetary reports as requested.
• Oversee the financial management of complex grants and contracts, ensuring expenses are allowable, allocable, reasonable, and consistent with sponsor regulations.
• Coordinates with Pathology Fiscal group to ensure that purchases are appropriately processed and charged to the correct accounts.
• Assures that grants have funds in the appropriate category and process budget transfers as needed.
• Analyzes project expenses, develop cost projections, and provide financial tracking to ensure fiscal control.
• Regularly monitors expenditures to identify potential budget overruns or savings.
• Addresses and corrects errors in fund management, ensuring compliance with sponsor financial guidelines.
• Assists in preparing for internal and external audits of sponsored projects, ensuring accurate and complete documentation.
• Prepares and submits financial reports to sponsors and PIs.
• Ensures timely invoicing and collection of revenue, accurately presenting invoices to sponsors.
• Assists with project no-cost extensions and close-outs including preparation of letters and documents.
• Responds to requests for information from DSP and C&G personnel and prepares reports as required for all PIs.
• Enters payroll distributions for the department.
• Ensures that personnel appointments are made according to grant and departmental operating budgets.
• Processes retroactive payroll corrections, initiates cross-college and prior year payroll updates and requests journal cost transfers to correct payroll that does not get corrected through the retro process.
• Responds to questions regarding personnel appointments on grants.
• Back up for pre-award functions, to include: inputting proposals into UFIRST and myUFL.

Expected Salary: Commensurate with education and experience

Bachelor’s degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

Prior UF Grant’s management experience. UFIRST and myUFL experience.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

No

Advertised: 14 Jan 2026 Eastern Standard Time

Applications close: 22 Jan 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.