Admissions & Recruitment Operations Coordinator

Classification Title

Admissions & Recruitment Operations Coordinator

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

The Admissions & Recruitment Operations Coordinator provides administrative, operational, communications, and event support for the University of Florida College of Pharmacy Admissions & Recruitment team. This position supports established admissions processes by assisting with admitted-student communications, recruitment and yield event logistics, and day-to-day operational tasks that contribute to a smooth and effective admissions cycle.

This role supports multiple team members and initiatives rather than a single administrator. The incumbent assists with maintaining consistent communication with applicants, supports high-impact recruitment events such as Future Pharmacist Day, manages admitted-student materials such as the Admissions Starter Kit, and contributes to admissions operations through data tracking, CRM use, office organization, and administrative coordination under established procedures and guidance.

• Assist with the preparation and distribution of admissions and admitted-student communications in alignment with established communication plans and timelines.
• Draft, format, schedule, and distribute communications including admission notifications, next-steps messaging, event invitations, reminders, and follow-up correspondence.
• Coordinate the preparation and distribution of admitted-student materials, including managing the assembly and mailing of the Admissions Starter Kit.
• Maintain and update admissions communication templates and records within CRM and related systems.
• Track communication activity and engagement to support admissions follow-up and reporting.
• Ensure accuracy and consistency of messaging across admissions communications.

• Assist with logistical support for admissions and recruitment events, with primary focus on Future Pharmacist Day, including:
• Registration tracking and attendee management
• Room reservations and space coordination
• Catering and supply requests
• Event schedules, run-of-show documents, and on-site support
• Support planning and execution of additional admissions events such as open houses, webinars, and yield-focused programming.
• Maintain event planning tools, timelines, and documentation to support recurring admissions events.

• Provide shared administrative and operational support to the Admissions & Recruitment team.
• Manage organization of admissions office spaces, including tracking, ordering, and maintaining office and admissions-related supplies.
• Track inventory of recruitment and admissions materials and coordinate reordering as needed.
• Prepare reports, rosters, tracking documents, and meeting materials related to admissions communications, events, and operations.
• Assist with documentation and follow-up for admissions-related meetings and initiatives.
• Support admissions-related website updates and materials in coordination with appropriate campus partners.
• Assist with coordinating routine workflows to support efficient team operations.

• Utilize Salesforce and related systems to document communications, track event participation, and support admissions workflows.
• Assist with data entry, validation, and routine reporting related to communications, events, and admissions materials.

• Provide backup support during peak admissions and recruitment periods, including assisting with application review activities as needed.
• Assist with special projects that support admissions operations and team effectiveness.

$50,000 - $55,000

Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more. Retirement Options:
Attractive options include Florida Retirement…